Title
Resolution to Close Streets for the Scare for the Care 5K on Sunday, October 30, 2016
Memorandum
Attached for your consideration is a request from Epic Races to close the following streets on Sunday, October 30, 2016 from 5:00 PM until 8:00 PM for the Scare for the Care 5K event:
• Main Street between Keech and Hill
• Keech between Main and Greene
• Greene between Keech and Hoover
• Hoover between Greene and Main
• Hill Street between Main and Tappan
• Tappan between Hill and South University
• South University between East University and State
• Monroe from Tappan to State
• State between Hill and North University
The actual race will start at 6:00 PM and end by 8:00 PM with all streets to be reopened as soon as safely possible after the last runners and participants have cleared the affected areas.
Pi Sigma Epsilon and Epic Races are partnering to bring the Scare for the Care 5K to Ann Arbor. The event will feature runners dressed up in costumes to run, walk, or creepily crawl the dusk-lit 3.1 miles. The event will raise funds for CARE of Southeastern Michigan, an organization whose mission is to strengthen resiliency in people and their communities through prevention, education, and services that improve their quality of life.
Epic Races will submit an application for approval from the State of Michigan Liquor Control Commission for temporary sales, service and consumption of alcoholic beverages in the defined areas pursuant to the MLCC regulations.
Notification of the street closings will be provided through the City’s website and GovDelivery, the applicant will put signs along the course a few days before the event with road closure information, notify churches and neighborhood associations, and pass out fliers to impacted businesses and residents along the course.
Staff
Prepared by: Debra Williams, Management Assistant
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The street closures will be signed, barricaded and properly supervised;
Whereas, The Sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, and to comply with all City regulations governing the use of the streets;
Whereas, The Sponsor has agreed to pay the cost of City services associated with the staging of this event;
Whereas, The Sponsor requires the approval of the Michigan Liquor Control Commission for a special outdoor liquor license that will be approved by Ann Arbor Police;
Whereas, Notification of the street closings will be provided through the City’s website and GovDelivery, the applicant will put signs along the course a few days before the event with road closure information and pass out fliers to impacted businesses and residents along the course; and
Whereas, All streets will be reopened as soon as safely possible after the last runners and participants have cleared the affected areas;
RESOLVED, That a special liquor license for the event be approved, contingent upon approval from the Michigan Liquor Control Commission and Ann Arbor Police; and
RESOLVED, That City Council approve the closing of the following streets on Sunday, October 30, 2016 from 6:00 PM until 8:00 PM for the Scare for the Care 5K:
• Main Street between Keech and Hill
• Keech between Main and Greene
• Greene between Keech and Hoover
• Hoover between Greene and Main
• Hill Street between Main and Tappan
• Tappan between Hill and South University
• South University between East University and State
• Monroe from Tappan to State
• State between Hill and North University