Title
Resolution to Approve Amendment No. 1 to Renewal Service Agreement with Phoenix Outfitters, LLC for Fire Service Turnout Gear (NTE $90,000.00)
Memorandum
The attached resolution requests the approval of an amendment to the existing contract with Phoenix Outfitters, LLC to provide Fire Services with Turnout Gear. The City of Ann Arbor currently has a one-year service agreement with Phoenix Outfitters, LLC to provide Fire Service with Morning Pride turnout gear that was executed on May 16th, 2016 with a Not To Exceed (NTE) the amount of $50,000. Changes in staffing of Fire Services necessitate an increase in the amount of the current contract.
Budget/Fiscal Impact: Funding is budgeted for Protective Personal Equipment within the Fire Service approved Fiscal 2017 budget
Fire Services has hired ten (10) additional firefighters in July of this year due to attrition which in need of turnout gear to provide firefighting services safely. The annual amount of $50,000 was originally set for purchasing sets of turnout gear on a five-year cycle life span of the gear. The additional cost of ten sets of gear has created a need to increase the current service agreement’s NTE amount to $90,000.
In addition, the existing contract, which is the first one-year renewal of two authorized by Council (Resolution R-13-132), was executed on May 16th, 2016 and is to expire May 15th, 2017, which does not align with the City’s Fiscal periods. The amendment realigns the service agreement’s period of time to the City’s fiscal periods. This would extend the current renewal service agreement through June 30th, 2017.
Phoenix Outfitters, LLC complies with the requirements of the City’s non-discrimination and living wage ordinances
Staff
Prepared by: Ellen S. Taylor, Assistant Fire Chief
Reviewed by: Larry E. Collins, Fire Chief
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Personal protective firefighter turnout gear is required for firefighter safety;
Whereas, The City is required to provide two (2) complete sets of personal protective firefighter turnout gear to each employee pursuant to the Collective Bargaining Agreement between International Association of Firefighters Local 693 and the City of Ann Arbor;
Whereas, New personnel that have been recently hired and existing personnel require complete sets of personal protective firefighter turnout gear based upon a five (5) year rotation implemented by the Fire Department make it a necessity to contract this professional service;
Whereas, Increasing the Not to Exceed (NTE) amount of the current services contract with Phoenix Outfitters, LLC from $50,000.00 to $90,000.00 will allow the Fire Department to purchase needed turnout gear for the newly hired firefighters and to continue to purchase replacement firefighters turnout gear, as required, during the remainder of the contract term;
Whereas, Amending the current term of the service contract with Phoenix Outfitters, LLC, termination date to June 30th, 2017, will better align with the Fire Service budget with the City’s Fiscal periods;
Whereas, Funding is budgeted for Protective Personal Equipment within the Fiscal 2017 budget and will be one of the highest priorities to be budgeted in the upcoming Fiscal 2018 budget; and
Whereas, Phoenix Outfitters, LLC complies with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That City Council approve Amendment No. 1 to the Renewal Service Agreement with Phoenix Outfitters, LLC, which increases the existing Not to Exceed amount to $90,000.00 and extends the contract term to June 30, 2017;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the above Amendment subject to approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution.