Title
Resolution to Approve Amendment No. 1 to Renewal Service Agreement with Phoenix Outfitters, LLC for Fire Service Turnout Gear (NTE $90,000.00)
Memorandum
The attached resolution requests the approval of an amendment to the existing contract with Phoenix Outfitters, LLC to provide Fire Services with Turnout Gear. The City of Ann Arbor currently has a one-year service agreement with Phoenix Outfitters, LLC to provide Fire Service with Morning Pride turnout gear that was executed on May 16th, 2016 with a Not To Exceed (NTE) the amount of $50,000. Changes in staffing of Fire Services necessitate an increase in the amount of the current contract.
Budget/Fiscal Impact: Funding is budgeted for Protective Personal Equipment within the Fire Service approved Fiscal 2017 budget
Fire Services has hired ten (10) additional firefighters in July of this year due to attrition which in need of turnout gear to provide firefighting services safely. The annual amount of $50,000 was originally set for purchasing sets of turnout gear on a five-year cycle life span of the gear. The additional cost of ten sets of gear has created a need to increase the current service agreement's NTE amount to $90,000.
In addition, the existing contract, which is the first one-year renewal of two authorized by Council (Resolution R-13-132), was executed on May 16th, 2016 and is to expire May 15th, 2017, which does not align with the City's Fiscal periods. The amendment realigns the service agreement's period of time to the City's fiscal periods. This would extend the current renewal service agreement through June 30th, 2017.
Phoenix Outfitters, LLC complies with the requirements of the City's non-discrimination and living wage ordinances
Staff
Prepared by: Ellen S. Taylor, Assistant Fire Chief
Reviewed by: Larry E. Collins, Fire Chief
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Personal protective firefighter turnout gear is required for firefighter safety;
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