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File #: 16-1133    Version: 1 Name: 9/6/16 Cadillac Increase Authorization
Type: Resolution Status: Passed
File created: 9/6/2016 In control: City Council
On agenda: 9/6/2016 Final action: 9/6/2016
Enactment date: 9/6/2016 Enactment #: R-16-349
Title: Resolution to Approve an Increase to the Purchase Order with Cadillac Asphalt, LLC for the Water Utilities Street Repair Program in the Amount of $1,756.37

Title

Resolution to Approve an Increase to the Purchase Order with Cadillac Asphalt, LLC for the Water Utilities Street Repair Program in the Amount of $1,756.37

Memorandum

Public Works competitively bid “Street Repair Program - Various Locations ITB-4332” in April 2014. Cadillac Asphalt, LLC was the successful bidder and on July 7, 2014, City Council approved R-14-239 authorizing the contract with Cadillac Asphalt, LLC for the Water Utilities Street Repair Program for an amount not to exceed $344,600.00/yr.

 

In the course of performing the utility cut repairs, additional pavement issues were identified in several areas that expanded the scope and cost of the repairs beyond original estimated amounts. This additional work resulted in costs exceeding that of the approved contract. 

 

Cadillac Asphalt, LLC received Prevailing Wage, Non-Discrimination and Conflict of Interest approval on March 14, 2016 and Living Wage approval on April 11, 2016.

Staff

Prepared by:   Paul Matthews, Assistant Public Works Manager

Reviewed by:  Craig Hupy, Public Services Area Administrator

Approved by:  Howard Lazarus, City Administrator

Body

Whereas, Cadillac Asphalt, LLC was the successful bidder for the utility cut repair work project “Street Repair Program - Various Locations (ITB-4332)”;

 

Whereas, The actual repairs in some locations were more extensive than originally estimated;

 

Whereas, The repairs resulted in total project costs that exceeded the approved contract amount;

 

Whereas, Cadillac Asphalt, LLC received Prevailing Wage, Non-Discrimination and Conflict of Interest approval on March 14, 2016 and Living Wage approval on April 11, 2016; and

 

Whereas, Funding is available in the approved FY17 Water System Operating budget;

 

RESOLVED, That City Council approve the increase in the amount of $1,756.37 to Cadillac Asphalt, LLC for a total approved purchase of $346,356.37.