Title
Resolution to Approve Addition of Licensing Products to Existing Three-Year Support Agreement with Microsoft Corporation via Dell Marketing ($30,927.10)
Memorandum
The attached resolution seeks authorization to approve additional licensing to our three-year Support Agreement with Microsoft Corporation, payable in a single installment of $30,927.10 for FY2017 to cover licensing of Microsoft Visio and Project through May 31, 2018.
Fiscal/Budget Impact: This expenditure was budgeted for in the FY2017 Information Technology Services Fund budget.
The City of Ann Arbor received a quotation for additional licensing of the Microsoft Support Agreement from Dell Marketing. When this agreement began in May 2016, it was competitively bid against three vendors and Dell was the lowest bidder.
This addition of licensing to the City’s Microsoft Enterprise Agreement approved (Resolution #15-0813) will provide the latest access to Microsoft Visio and Project going forward in combination with other products covered under the Enterprise Agreement, namely Microsoft Windows Desktop Operating Systems, Office365, Windows Server Client Access Licenses, Exchange Mail Client Access Licenses, SQL Server and SharePoint Server Client Access Licenses.
This allows City IT personnel the ability to efficiently and effectively operate, maintain and sustain the City’s network computing environment providing service delivery to the organization.
Authorization of the payment plan will allow for the issuance of a Purchase Order in the amount of $30,927.10 for FY2017.
Staff
Prepared by: Jen Latham, IT Senior Infrastructure Lead
Reviewed by: Tom Shewchuk, IT Director
Reviewed by: Tom Crawford, CFO and Financial Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City of Ann Arbor requires current Microsoft Client Access Licenses for Microsoft Project and Microsoft Visio be efficiently and effectively maintained and operated to sustain the City’s network computing environment and continue to enhance the level of city service delivery; and
Whereas, Funding for this expenditure is budgeted for in the FY2017 Information Technology Budget;
RESOLVED, That City Council approve additional licenses be purchased against the existing Three-Year Support Agreement with Microsoft Corporation for a total of $30,927.10, subject to annual budget appropriations during the term of the Agreement;
RESOLVED, That City Council approve a purchase order in the amount of $30,927.10 for FY2017 to Microsoft for years two and three of the Agreement; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this Resolution regardless of fiscal year, including the execution of any supplemental documents required by Microsoft after approval as to form by the City Attorney.