Title
Resolution to Approve Purchase of eCopy ShareScan Elements Software and eCopy Connector Licensing from Hasselbring Clark ($27,270.00)
Memorandum
The attached resolution seeks authorization to purchase licensing from Hasselbring Clark for a software and licensing upgrade needed to support the City’s multifunction printing environment and to eliminate outdated hardware, payable in a single installment of $27,270.00 for FY2017.
Fiscal/Budget Impact: This expenditure was budgeted for in the FY2017 Information Technology Services Fund budget.
The City of Ann Arbor, utilizing the PEPPM national cooperative purchasing contract.
received a quotation for licensing from Hasslebring Clark, who provides the support for the City’s Canon multifunction print devices.
The purchase of these licenses will allow Information Technology to provide document scanning services in a reliable manner. These are purchases of upgrades to licenses to keep this environment current.
This allows City IT personnel the ability to efficiently and effectively operate, maintain and sustain the City’s network computing environment providing service delivery to the organization.
Authorization of the payment plan will allow for the issuance of a Purchase Order in the amount of $27,270.00 for FY2017.
Staff
Prepared by: Jen Latham, IT Senior Infrastructure Lead
Reviewed by: Tom Shewchuk, IT Director
Reviewed by: Tom Crawford, CFO and Financial Service Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City of Ann Arbor requires current eCopy ShareScan Elements Software and eCopy Connector Licenses to sustain the City’s multifunction print and scanning environment and continue to enhance the level of city service delivery; and
Whereas, Funding for this expenditure is budgeted for in the FY2017 Information Technology Budget;
RESOLVED, That City Council approve additional licenses be purchased from Hasslebring Clark for a total of $27,270.00, subject to annual budget appropriations during the term of the Agreement;
RESOLVED, That City Council approve a purchase order in the amount of $27,270.00 for FY2017 to Hasslebring Clark; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this Resolution regardless of the fiscal year.