Title
Resolution to Approve Fees for the 2016 Ann Arbor Art Fairs, July 20-25, 2016
Memorandum
The 2016 Ann Arbor Art Fairs are scheduled for Thursday, July 21 to Sunday, July 24 2016. The Ann Arbor Art Fairs have previously been held Wednesday through Saturday. The event is sponsored by five separate organizations, each covering separate but adjacent portions of downtown Ann Arbor. Each organization will be providing insurance in accordance with the City’s requirements for use of the public right-of-way.
The annual resolution closes streets and allows temporary outdoor sales within the public right-of-way. On June 1, 2015, Council approved the street closures and the shift in days (R-15-177) for the 2016 Art Fair to be held from Thursday to Sunday instead of Wednesday to Saturday. The total additional City charges for the shift in days is estimated at $17,303 and each fair will thus be charged the following:
Ann Arbor Street Art Fair $10,088
South University Area Association $16,925
State Street Association $26,048
The Guild $22,469
Non-Profits $300
Each organization will be providing insurance in accordance with the City’s requirements for use of the public right of way.
Coordination of the Event
This event is coordinated through the Mayor’s Art Fair Committee so that it will run smoothly and be successful. The applicants from the Art Fair Associations and the Washtenaw Non Profits are requesting the street closings per the attached map. In addition, the Washtenaw Non Profits are requesting that fee be retained at the 1997 fee schedule ($300.00) for their organization.
The Art Fair is regulated and addressed in a number of resolutions and ordinances.
• The City Council established the Mayor’s Committee on Street Art Fairs in 1979 by Resolution R-101-3-79 and charged this group with the coordination of the event and with advising Council on matters relating to it. The committee was redefined by Resolution R-47-2-97 on February 3, 1997 and a separate steering committee established for consideration of long term policies.
• Resolution R-46-2-97 of February 3, 1997 addressed the relationship of the Michigan Guild of Artists and the Main Street Area Association in right of way coverage in the Main Street area, with the Guild occupying the street and the Association the sidewalks.
• Resolution R-516-12-01 addressed the relocation of the Ann Arbor Street Art Fair to the area around Burton Tower, and was passed December 3, 2001.
Regulation of the Event
In addition, the following list of resolutions and ordinances apply specifically to the Art Fair, and are either granted each year by Council Resolution or permanently in place by previous action:
1. Annual Resolution: Street Closings/Temporary Outdoor Sales in R.O.W.
Designates street closings to allow temporary outdoor sales within the public right of way. Resolution required by Chapter 47 (Streets and Sidewalks), Section 4:2(3). Designates restricted parking areas (if any). The rate used in charging the Art Fairs for sidewalk and street occupancy is designed each year only to cover the cost of City services provided. This is not a special waiver per se, but is an accommodation to recoup only the direct costs to the City.
2. Annual Resolution: Alcohol Consumption
Recommends approval of temporary outdoor alcoholic beverage service for the Art Fair for specific businesses as approved by the Police Department. Authority for this resolution comes from Chapter 109 (Liquor), Section 9:75.
3. Permanent Resolution Allowing Temporary Outdoor Sales on Private Property
This resolution, approved March 21, 1994, and revised May 4, 1998 by resolution R 216 5 98 covers all subsequent Art Fairs. The resolution allows private property areas adjacent to street closing areas in #1 above to be used for temporary outdoor sales. Authority for this resolution comes from Chapter 55 (Zoning), Section 5:10.15(2)(h). The resolution sets specific standards for emergency access, booth material, etc. on the private property.
4. Off Street Parking (Chapter 59, Section 5:166)
Waives restriction against front open space parking during Art Fair upon obtaining a permit from City. Incorporated in the City Code of Ordinances.
5. Permanent Resolution Solicitors/Peddlers (Chapter 79, Section 7:73)
Restricts this activity within the Art Fair area and in the general vicinity. Original resolution was passed in 1981 and incorporated into the City Code of Ordinances. An amended version of the resolution was approved by City Council in 2009 (R 09 048) designating the restricted area.
6. Permanent Resolution Sidewalk Occupancy Permits (Chapter 47, Section 4:14
City Council may determine by resolution that on certain dates congestion in the City or part of the City will be too great to permit sidewalk occupancy permits and permits shall not be issued for those dates and times. In 2009, City Council approved a resolution (R 09 048) that permanently restricts the issuance of these permits within the designated area during the Art Fair.
It is recommended the Mayor and City Council approve the fees for the 2016 Art Fairs.
Staff
Prepared by: Debra Williams, Management Assistant
Reviewed by: Derek Delacourt, Community Services Area Administrator
Body
Whereas, The 2016 Ann Arbor Art Fair dates have been approved for July 21 through July 24; and
Whereas, The shift of dates to include Sunday will incur additional costs;
RESOLVED, That City Council approve the following fees for the 2016 Ann Arbor Art Fair:
Ann Arbor Street Art Fair $10,088
South University Area Association $16,925
State Street Association $26,048
The Guild $22,469
Non-Profits $300