Title
Resolution to Award a Construction Contract to Corby Energy Services, Inc. ($645,403.50, Bid No. ITB-4441) for the 2016 Sewer Lining Project
Memorandum
Attached for your review and approval is a resolution to award a contract to Corby Energy Services, Inc. in the amount of $645,403.50 for the 2016 Sewer Lining Project.
Budget Impact
The FY 2016-2021 Capital Improvements Plan (CIP) includes the 2016 Sewer Lining Project (UT-SN-14-06). Funding for the project is included in the approved Sewage Disposal System capital budget. In order to take advantage of favorable pricing received through this bid, a contingency amount of $130,000.00 is being added to the attached resolution, so that additional sewer lining can potentially be added to the project. This contingency amount represents the difference between the low bid and the Engineer’s Estimate, therefore there would be no change to the overall project budget.
This project includes the lining of approximately 17,265 lineal feet of sanitary sewer at 19 locations throughout the City. Lining is a trenchless technology which enables the pipe to be repaired without disturbing the surface above. The project also includes contingencies to repair some segments of pipe where lining is not feasible. The 19 locations are combined into one construction contract for efficiency and cost savings.
The sewers included with this project were identified by City staff as being in critical need of repair. Lining is a process by which new material is placed into the existing pipe, creating a new pipe inside the existing one. The process is not only cost effective, but also eliminates the need for extensive excavation and lengthy traffic control measures, thereby minimizing traffic disruption.
In response to the Invitation to Bid (ITB-4441), four (4) bids were received on Friday, May 6, 2016. The low bid from Corby Energy Services, Inc. of $645,403.50 is approximately $130,220.00 under the Engineer’s Estimate.
Corby Energy Services, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, It is necessary to repair sanitary sewers in various locations throughout the city in order to provide reliable sewer service for residences at these locations;
Whereas, Competitive bids were received by the Procurement Unit on May 6, 2016 and Corby Energy Services, Inc. of Belleville, MI, was the lowest responsible bidder at $645,403.50;
Whereas, It is now necessary to enter into a contract with Corby Energy Services, Inc. for the construction of 2016 Sewer Lining Project; and
Whereas, Corby Energy Services, Inc. complies with the requirements of the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That a contract in the amount of $645,403.50 be awarded to Corby Energy Services, Inc. for the construction of the 2016 Sewer Lining Project (Bid No. ITB-4441);
RESOLVED, That a contract contingency amount of $130,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Corby Energy Services, Inc. not to exceed $130,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.