...Title
Resolution to Approve a Professional Services Agreement with CH2M Hill Engineers, Inc. for the Sanitary and Stormwater Systems Asset Management Plans (RFP No. 937, $1,170,537.00)
Memorandum
Attached for your review and approval, please find a resolution approving a professional services agreement for consulting services in the amount of $1,170,537.00 with CH2M Hill Engineers, Inc. for the Sanitary and Stormwater Systems Asset Management Plans. The resolution also provides a ten percent project contingency in the amount of $117,053.00.
The City is embarking on an effort to establish a strategic and proactive plan for management of the City’s Sanitary and Stormwater Systems that will:
• Enable staff to quickly assess existing conditions of assets in each system
• Optimize existing operations and maintenance procedures
• Optimize use of available capital investment dollars
• Identify resource needs (e.g., equipment, staffing, funding, technology)
The completed Asset Management Plans will enable staff to deal with the multiple objectives that public works systems and services must achieve, while addressing the interests of diverse stakeholders with varied views on what comprises good public works performance.
The proposed agreement between CH2M Hill Engineers, Inc. and the City of Ann Arbor includes the required professional services to perform this project.
The City issued a Request for Proposals (RFP No. 937) for professional services to complete the Sanitary and Stormwater Systems Asset Management Plans. A selection committee comprised of City staff reviewed all of the proposals. CH2M Hill Engineers, Inc. was selected from a pool of eight prospective consultant teams that responded to RFP No. 937. The top four consultant teams were selected for follow-up presentations and interviews. The selection committee chose CH2M Hill Engineers, Inc. for this study based on their proposal, national experience with asset management, and their competitive fee schedule.
Budget Impact:
The proposed work completed through this contract will identify the staff and financial resources needed to address sanitary and stormwater services to be provided by the City. Funding for this project is available in the approved FY16 Public Services Stormwater System Fund and Sanitary System Fund capital budgets.
Sustainability Framework:
The proposed work completed under this project furthers the Sustainable Systems and Safe Community goals of the City’s Sustainability Framework.
CH2M complies with the City’s Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Jennifer Lawson, Water Quality Manager, Systems Planning
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Professional consulting services are needed to complete the Sanitary and Stormwater Systems Asset Management Plans for the City’s Sanitary and Stormwater Systems;
Whereas, The City issued RFP No. 937 for professional services to complete the Sanitary and Stormwater Systems Asset Management Plans;
Whereas, CH2M Hill Engineers, Inc. was selected from a pool of eight prospective consultant teams that responded to RFP No. 937, based on their proposal, national experience with asset management, and their competitive fee schedule;
Whereas, It is now necessary to enter into an agreement with CH2M Hill Engineers, Inc. of Delaware for the professional services associated with the project;
Whereas, Funding for this study is available in both the approved FY 2016 Stormwater System Fund and FY 2016 Sanitary System Fund Capital Budgets; and
Whereas, CH2M Hill Engineers, Inc. of Delaware complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That Council approve a Professional Services Agreement with CH2M Hill Engineers, Inc. of Delaware in the amount of $1,170,537.00 for the Sanitary and Stormwater Systems Asset Management Plans;
RESOLVED, That the City Administrator be authorized to approve amendments to the professional services agreement up to $117,053.00, in order to satisfactorily complete the study;
RESOLVED, That the funding for the contract and the contingency amount be made available without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to form by the City Attorney and approval as to substance by the Public Services Administrator and the City Administrator; and
RESOLVED, The City Administrator be authorized and directed to take the necessary administrative actions to implement this resolution.