Title
Resolution to Approve Purchase of Sodium Hexametaphosphate for Water Treatment from Sterling Water Technologies $40,000.00 annually, Bid No. ITB-4436
Memorandum
Your approval is requested to authorize the purchase of sodium hexametaphosphate for the water treatment process. Sodium hexametaphosphate is used for stabilizing the water after the softening process. Failure to add sodium hexametaphosphate can lead to plugging of water filters which will adversely affect the Water Treatment Plant’s ability to meet water demands. The estimated cost of this chemical for FY17 is $40,000.00.
The following bids were received:
Sterling Water Technologies $84.92/cwt
Shannon Chemical Corp $88.70/cwt
Water Solutions Unlimited $90.00/cwt
PVS Nolwood Chemicals $188.00/cwt
Carus Corporation $85.00/cwt
Univar $120.00/cwt
It is recommended that the resolution be approved to satisfy the Water Treatment Service Unit’s requirement for sodium hexametaphosphate from Sterling Water Technologies as the lowest responsible bidder.
In the event Sterling Water Technologies is unable to furnish the chemical, it is requested that the City Administrator be authorized to accept the next lowest responsible bid for the sodium hexametaphosphate purchase.
It is also recommended that the purchasing agreement may be renewed for three (3) additional one (1) year periods, provided that by 90 days prior to end of the contract both parties agree to an extension at no increase in cost if the vendor is agreeable and if the City deems it to be in its best interest.
Funds are specifically budgeted for this purchase in the approved FY17 Operations and Maintenance budget for the Water Supply System. Future contract years are subject to City Council’s annual appropriation.
Staff
Prepared by: Brian Steglitz, Manager, Water Treatment Plant
Reviewed by: Craig Hupy, Pubic Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The Water Treatment Services Unit uses sodium hexametaphosphate in the water treatment process;
Whereas, Contracts for supplying estimated requirements are the most stable and cost-effective way of meeting water treatment needs;
Whereas, Of the six bids received to supply sodium hexametaphosphate per Bid No. ITB-4436, Sterling Water Technologies submitted the lowest bid; and
Whereas, Sterling Water Technologies complies with the City’s Non-Discrimination Ordinance;
RESOLVED, That Council accepts the Sterling Water Technologies bid of $84.92/cwt for sodium hexametaphosphate in accordance with the terms of Bid No. ITB-4436;
RESOLVED, That the City Administrator be directed to approve a purchase order with Sterling Water Technologies for purchase of sodium hexametaphosphate in accordance with this resolution at a projected cost of approximately $40,000.00 for FY17;
RESOLVED, That the City Administrator be authorized to renew the purchase order for up to three one-year periods providing both parties agree to an extension and subject to the availability of funding;
RESOLVED, That the City Administrator be directed to accept the next lowest responsible bidder if Sterling Water Technologies is unable to furnish adequate supplies; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.