Title
Resolution to Approve an Increase to the Sole Source Purchase Order to Carrier and Gable, Inc. for the Purchase of Traffic Signal Materials ($130,000.00)
Memorandum
We request your approval to increase the purchase order to Carrier & Gable, Inc. by $130,000.00 for the purchase of traffic signal materials.
On August 6, 2015, City Council approved R-15-263 authorizing the purchase of traffic signal materials in the amount of $480,000.00. The additional $130,000.00 in purchasing authority from Carrier & Gable is being requested to purchase traffic signal material and supplies necessary to support the following projects:
|
RRFB Installation/Fuller Rd. - U of M funded |
$ 13,000.00 |
|
Maple & Scio Church Intersection Reconfiguration - AATA funded |
32,000.00 |
|
Traffic Signal Detection Upgrade (3 locations) - PA 84 funded |
40,000.00 |
|
Traffic Signal Cabinet Upgrades - PA 84 funded |
45,000.00 |
Budget/Fiscal Impact:
The first two listed projects are planned in partnership with the University of Michigan and the Ann Arbor Transportation Authority. The project costs will be reimbursed to the City upon completion.
The other two projects will be funded by Public Act 84. Public Act 84 will result in the City receiving approximately $1,210,940.97 in additional road funding (R-15-380). A portion of this funding was planned for the upgrade of the traffic signal detection at three high traffic intersections: King George and Eisenhower; Boardwalk and Eisenhower; and Plymouth, Upland and Muffin. In addition, traffic signal cabinet upgrades are also planned. The remainder of the Public Act 84 funding will be used in other road maintenance and traffic signal changes that will be included in the FY 17 purchase order requests.
Because these projects were not included in original request, we are returning to seek approval for the necessary purchasing authority to support them.
Carrier & Gable, Inc. is the sole area distributor in Michigan and Indiana for the Eagle Signal Company. All of our signalized intersections utilize equipment manufactured by Eagle in order to communicate with the traffic control system. The advantages of sole source supply include: reduced inventory requirements, streamlined purchasing process; and decreased need to train technicians in the installation and maintenance of multiple types of traffic signal products.
Carrier and Gable, Inc. comply with the City’s non-discrimination ordinance.
Staff
Prepared by: Chuck Fojtik, Field Operations Supervisor
Molly Maciejewski, Field Operations Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Carrier and Gable, Inc. of Farmington Hills, Michigan, is the supplier of Eagle traffic components used in maintain City of Ann Arbor traffic signals;
Whereas, Additional purchasing authority is necessary to support unplanned projects;
Whereas, Carrier and Gable, Inc. of Farmington Hills, Michigan complies with the City’s non-discrimination ordinance;
Whereas, additional road funding has been made available through Public Act 84; and
Whereas, The University of Michigan and The Ann Arbor Transportation Authority are reimbursing the City in total for their requested project costs.
RESOLVED, City Council approve an increase of the sole source purchase order to Carrier and Gable, Inc. in the amount of $130,000.000 for a total amount of $610,000.00; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.