Title
Resolution to Approve a Purchase Order for Annual Maintenance and Support of TRAKiT System with Sungard Public Sector for FY2016 ($39,634.40)
Memorandum
Attached for your review and consideration is a resolution to approve a purchase order in the amount of $39,634.40 to Sungard Public Sector for the renewal of TRAKiT Software annual maintenance and support for FY2016.
Budget/Fiscal Impact:
This expenditure is planned and budgeted in the approved FY2016 Information Technology Services Unit budget. There are no additional funds being requested.
TRAKiT allows the city personnel to utilize a fully integrated and automated system for the entire land development process from initial concept through post occupancy compliance. TRAKiT features a variety of workflow processes that assist in tracking applications for permits for projects and individual permits, reviews by the various Service Units (Engineering, System Planning etc.) and related approval processes. TRAKiT Software also keeps a transaction history for all procedures that happen within any of the Building and Development permitting processes, providing an audit trail.
It is imperative to maintain the maintenance and support agreement with Sungard Public Section in order to receive periodic product updates and maintain technical support for the software.
Sugard Public Sector complies with the requirements of the City’s Non-discrimination and Living Wage Ordinances.
Staff
Prepared by: Joshua Baron, Applications Delivery Manager, ITSU
Reviewed by: Tom Shewchuk, Director, ITSU
Reviewed by: Matt Horning, Interim Financial Services Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Renewing annual maintenance and support with Sungard Public Sector for the TRAKiT System is necessary to receive application updates and maintain technical support;
Whereas, Sungard Public Sector complies with the requirements of the City’s Non-discrimination and Living Wage Ordinances; and
Whereas, Funding for the FY2016 annual maintenance and support for CRW System Inc.’s TRAKiT System is budgeted for and available in the FY2016 Information Technology Services Unit budget;
RESOLVED, That City Council approve a purchase order for the renewal of the maintenance and support agreement TRAKiT System for FY2016 in the amount of $39,634.40; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution regardless of Fiscal Year.