Title
Resolution to Approve the Purchase of Water Meters, and Automatic Meter Reading Equipment and Supplies from Elster AMCO Water, Inc. ($175,000.00)
Memorandum
Attached is a resolution to authorize a purchase order in the amount of $175,000.00 to Elster AMCO Water, Inc. Elster AMCO Water, Inc., was selected by the city as the vendor for Automatic Meter Reading (AMR) water meters and supplies. Elster AMCO Water, Inc., was issued a purchase order in the amount of $78,680.00 in September 2007 (R-07-433). The inventory of water meters and AMR equipment and supplies that were purchased is now depleted. The 2007 purchase order included discounted pricing of the AMR equipment, so the prices will increase after the December 2008 expiration date. Approval of this purchase order will allow us to purchase water meters and AMR equipment and supplies under the same terms and at the discounted prices.
RFP #540 was issued in July 2002 for the AMR solutions project. It was determined that it was advantageous to work with a single vendor that could provide absolute encoded meters, digital register meters and electronic meters for the projects. Elster AMCO Water, Inc., was selected as the equipment vendor for the AMR solution project.
The water meters and AMR equipment and supplies to be purchased will be used for operations and maintenance (O&M) requirements such as new meter accounts or to replace non-warranty meters. Approval of this purchase order will also allow us to have a meter inventory for O&M purposes for the next two years or longer.
Sufficient funds have been budgeted in the approved FY09 Public Services Area, Field Operations Unit Water Supply System (0042) and Sewage Disposal System (0043) operating budgets.
Elster AMCO Water, Inc., received Human Rights Contract Compliance approval on October 8, 2008.
Staff
Prepared by: Karla Henderson, Field Operations Manager
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The Public Services needs to purchase water meters and Automatic Meter Reading (AMR) equipment and supplies for operations and maintenance of the system;
Whereas, Elster AMCO Water, Inc., was selected as the water meter and AMR equipment vender for the AMR solutions;
Whereas, A purchase order issued to Elster AMCO Water, Inc., in September 2007 that included discounted pricing for water meters and AMR equipment and supplies expires December of 2008;
Whereas, Approval of this purchase order will allow the purchase of water meters and AMR equipment and supplies at the same terms and discounted prices as the purchase order that is expiring;
Whereas, Funds are available in the approved FY09 Public Services Area, Field Operations Unit, Water Supply System ($87,500.00) and Sewage Disposal System ($87,500.00) operating budgets; and
Whereas, Elster AMCO Water, Inc., received Human Rights approval on October 8, 2008.
RESOLVED, That the City Administrator is authorized to issue a purchase order to Elster AMCO Water, Inc., in the amount of $175,000.00 for the purchase of water meters, and AMR equipment and supplies from the FY09 operating budgets of Water Supply System ($87,500.00) and Sewage Disposal System ($87,500.00); and
RESOLVED, That City Administrator is authorized to take any necessary actions to implement this resolution.