Title
Resolution to Approve the Purchase and Installation of Playground Equipment for Mary Beth Doyle Park and Wetland Preserve from Landscape Structures, Inc. (U.S. Communities Contract #040377) for $72,979.38 and to Establish a Total Project Budget of $82,101.32
Memorandum
Attached for your review and action is a resolution to authorize the purchase and installation of Playground Equipment for Mary Beth Doyle Park and Wetland Preserve through the Cooperative Purchase provision of the U.S. Communities, Government Purchasing Alliance contract (Contract #040377). Landscape Structures, Inc. was awarded Contract Number #040377 by the U.S. Communities, for Playground Equipment and Installation. This contract is part of the U.S. Communities: Government Purchasing Alliance, which allows local municipalities to purchase equipment, supplies, and services through the cooperative purchase provision.
This new playground equipment replaces older models that were removed due to non-compliance with current safety standards. Additionally, replacement of the playground equipment was an identified project in the FY 07 Park Rehabilitation and Development Millage and is in the FY 09 approved budget. Landscape Structures, Inc. is an ISO 14001 certified company, which guarantees that they meet the highest standards for environmental stewardship in their products and manufacturing. The equipment to be purchased includes an Evos component play structure, an accessible swing set, an airplane spring rider, spring platform, and two-seat seesaw, all installed within accessible wood fiber safety surfacing.
The purchase and installation cost is $72,979.38. The resolution includes a recommended installation contingency of $7,297.94 (10%) to cover potential contract change orders to be approved by the City Administrator and staff time of $1,824. It is requested that a total project budget be established of $82,101.32 for the life of the project without regard to fiscal year.
Landscape Structures, Inc. received Human Rights and Living Wage approval on September 26, 2008.
Staff
Prepared by: Jeffrey H. Dehring, Landscape Architect
Reviewed by: Colin Smith, Parks & Recreation Services Manager
Jayne Miller, Community Services Administrator
Body
Whereas, Parks and Recreation Services would like to purchase and install replacement playground equipment through the U.S. Communities, Government Purchasing Alliance;
Whereas, The Government Purchasing Alliance allows local municipalities to purchase equipment, supplies, and services through the cooperative purchase provision;
Whereas, The existing playground equipment was removed due to non-compliance with current safety standards and replacement of the playground equipment was an identified project in the FY 07 Park Rehabilitation and Development Millage;
Whereas, Funds for the project are included in the approved FY 09 Parks Rehabilitation and Development Millage budget;
Whereas, Landscape Structures, Inc. was awarded the U.S. Communities contract for Playground Equipment and Installation; and
Whereas, Landscape Structures, Inc. received Human Rights and Living Wage approval on September 26, 2008;
RESOLVED, That City Council approve the issuance of a purchase order to Landscape Structures, Inc. in the amount of $72,979.38 for the Purchase and Installation of Playground Equipment at Mary Beth Doyle Park, an installation contingency in the amount of $7,297.94 (10%) to cover potential contract change orders, $1,824.00 in staff time, and a total project budget of $82,101.32 for the life of the project without regard to fiscal year; and
RESOLVED, That the City Administrator is authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency.