Title
Resolution to Approve Amendment No. 3 to the Agreement with Hubbell, Roth & Clark for the Lakewood Sewage Lift Station and Force Main Replacement Project ($34,075.00)
Memorandum
You are requested to approve Amendment No. 3 to the agreement with Hubbell, Roth & Clark, Inc. (HRC) in the amount of $37,075.00 for the Lakewood Sewage Lift Station and Force Main Replacement Project. Project construction has been completed and Amendment No. 3 with HRC for additional engineering services is necessary to close out the project.
The Lakewood Sewage Lift Station and Force Main Replacement Project included rebuilding the existing sewage lift station and installing approximately 3,500 feet of new force main. These improvements increased system reliability, efficiency and safety. On April 6, 2004, Council approved a contract with HRC in the amount of $155,839.00 to design this project for the City. On February 6, 2006, Council approved award of a construction contract for $1,328,500.00 to F.J. Jones & Company to replace the Lakewood Sewage Lift Station and force main. Council approved two amendments with HRC in the amount of $368,776.30 to provide engineering services for additional design elements and construction support services.
Amendment No. 3 is necessary for HRC to provide additional engineering services to close out this project. These services include construction administration, submittal reviews, generator start-up, changes in work and other miscellaneous activities. The total project budget is $2,252,204.00. Sufficient funds are available in the previously established Lakewood Lift Station and Force Main Replacement Project contingency to fund Amendment No. 3 to the contract with HRC in the amount of $34,075.00.
The Lakewood Lift Station and Force Main Replacement Project complies with the recommendations of the Wastewater Treatment Plant's Facilities Master Plan and is included in the City's approved FY 07/12 Capital Budget.
HRC received Human Rights approval on May 16, 2008, and complies with the City's living wage requirements.
Staff
Prepared by: Michael D. Amicangelo, P.E., Senior Engineer, WWT Services
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City's Public Services Area implemented the Lakewood Sewage Lift Station and Force Main Replacement Project because of the system's age, poor condition and frequent failures;
Whereas, On April 6, 2004, Council approved a contract with Hubbell, Roth & Clark, Inc. (HRC) in the amount of $155,839.00 to design the necessary improvements and to assist in the bid process for this project;
Whereas, On February 6, 2006, Council approved a contract with F.J. Jones & Company in the amount of $1,328,500.00 to construct this project;
Whereas, Council approved two amendments with HRC in the amount of $368,776.30 to provide engineering services for additional design elements and construction support services;
Whereas, Amendment No. 3 to the contract with HRC in the amount of $34,075.00 is necessary for HRC to provide additional engineering services to close out this project;
Whereas, Funds to finance this amendment are available in the previously established Lakewood Lift Station and Force Main Replacement Project budget; and
Whereas, Hubbell, Roth & Clark, Inc. received Human Rights approval on May 16, 2008, and complies with the City's living wage requirements;
RESOLVED, That Council approve Amendment No. 3 to the Agreement for Professional Services with HRC in the amount of $34,075.00 for the Lakewood Sewage Lift Station and Force Main Replacement Project with funds to be available for the life of the project to be expended without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized to execute the amendment after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator is authorized to take the necessary administrative actions to implement this resolution.