Title
Resolution Authorizing a Contract with Rantoul Truck Center, LLC for the Rental of Five Rear Load Refuse Trucks ($58,232.00)
Memorandum
Please find attached for your consideration a resolution that authorizes a contract with Rantoul Truck Center, LLC for the rental of five rear load refuse trucks for use in the City's fall leaf collection program.
This year's leaf collection program is scheduled for the period October 20th through December 5th. To improve program efficiency, we rent rear load refuse trucks in place of using dump trucks for leaf removal. Refuse trucks have "packers" (compaction equipment) which allows us to haul 65 more yards of leaves per load, thereby reducing the amount of time required for leaf removal.
The Fleet and Facilities Unit of the Public Services Area solicited bids for the truck rentals. Three requests were sent out and all responded.
BIDDER COST #TRUCKS TOTAL
Rantoul Truck Center $10,146.40 per Truck 5 $50,732.00
Premier Truck Sales
& Rentals, Inc. $11,700.00 per Truck 5 $58,500.00
Bell Equipment Co. $12,000.00 per Truck 5 $60,000.00
Funds were budgeted and are available in the FY09 operations & maintenance budget of the Solid Waste Enterprise Fund.
Included in this resolution is a contingency of $7,500.00 for one additional week of rental based on a weekly rental rate of $1,500.00 per truck.
Rantoul Truck Center, LLC received Human Rights approval on August 28, 2008.
Staff
Prepared by: Matt Kulhanek, Fleet and Facilities Unit Manager
Reviewed by: Karla Henderson, Field Operations Unit Manager
Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City of Ann Arbor will need to rent rear load refuse trucks for use in the fall leaf collection program;
Whereas, Competitive bids were received by the Fleet and Facilities Unit of the Public Services Area and Rantoul Truck Center, LLC was the lowest responsible bidder;
Whereas, Rantoul Truck Center, LLC received Human Rights approval on August 28, 2008; and
Whereas, Sufficient funds are budgeted in the Public Services Area Solid Waste Enterprise Fund adopted FY09 budget;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute a rental contract with Rantoul Truck Center, LLC after approval as to substance by the City Administrator and as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.