Title
Resolution to Approve Amendment No. 1 to the Contract with The Ultimate Software Group, Inc., for Implementation of UltiPro Staff Scheduler System ($75,000.00)
Memorandum
The attached resolution approves Amendment No. 1 to the Ultimate Master contract to implement the Staff Schedule module already purchased with the master contract hosted by The Ultimate Software Group, Inc.
The City of Ann Arbor Waste Water Treatment and Water Treatment Plants currently uses MS Excel to manage the scheduling bid process and in the Police Department MS Word is used for the process. The manual processes used are very time consuming to administer. The current process is done every 4 months. The current process is very inefficient and labor intensive for administration. The UltiPro Staff Scheduler module will eliminate the manual processes and integrate in to the timekeeping and payroll system.
The Ultimate Software Group, Inc.'s Staff Scheduler is a fully integrated web-based solution. The solution is fully hosted and supported by The Ultimate Software Group, Inc. and will significantly reduce the manual efforts involved in the development of the current scheduling bid process for staff and report processing. In addition, added functionality will provide employees with the ability to go online and securely view their schedules.
Funding for the UltiPro Staff Scheduler was planned for and approved in the Information Technology FY09 budget.
The Ultimate Software Group Inc. received Human Rights and Living Wage compliance approval on August 11, 2008.
Approval of the Resolution is recommended.
Staff
Prepared by: Kathleen McMahon, Information Technology Services Unit
Reviewed by: Dan Rainey, Director, Information Technology Services Unit
Tom Crawford, CFO and Finance and Administrative Services Administrator
Body
Whereas, The City of Ann Arbor does not have an automated process to support the scheduling bid process for Public and Safety Service Units;
Whereas, UltiPro Staff Scheduler module would eliminate the manual processes and integrate in to the timekeeping and payroll system;
Whereas, The attached resolution approves Amendment No. 1 to the Ultimate Master contract to implement the Staff Schedule module already purchased with the master contract hosted by The Ultimate Software Group, Inc.;
Whereas, The Ultimate Software Group Inc. received Human Rights and Living Wage compliance approval on August 11, 2008; and
Whereas, Funding for the UltiPro Staff Scheduler was planned for and approved in the Information Technology FY09 budget;
RESOLVED, That City Council approve Amendment No. 1 to the contract with The Ultimate Software Group Inc. for the UltiPro Staff Scheduler module.
RESOLVED, That the Mayor and Clerk are authorized and directed to execute the amendment and related supporting documents; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.