Title
Resolution to Approve of Amendment No. 3 to the Professional Services Agreement with Stantec ($150,000.00) for Technical Engineering Services
Memorandum
This memorandum and resolution requests approval of Amendment No. 3 to the professional services agreement for technical engineering services with Stantec. Council approved a professional services agreement for $75,000 with Stantec in June 2005 as part of Resolution No. R-236-6-05, Amendment No. 1 for $150,000.00 in August 2006 as part of Resolution No. R-356-8-06, and Amendment No. 2 for $50,000.00 as part of Resolution No. R-322-7-07.
The City is seeking to extend the professional services agreement with Stantec to accommodate additional technical engineering service needs over the next two fiscal years. Stantec is currently supporting Public Services on numerous projects, including Renovation of Fuller and Olson Soccer Field, Structural Repairs at the Water Treatment Plant Residuals Pond, Structural Repairs at Barton Dam, Structural Repairs at the Water Treatment Plant, Toe Drain Repairs at Argo Dam, and Repair of the Penstock at Superior Dam. The services rendered to date on these projects have been excellent.
In addition to the engineering services identified above, Stantec shall provide on-call emergency engineering services. These services are in lieu of additional staff for a relatively short term peak need.
It is therefore, recommended that City Council approve Amendment No. 3 to the professional services agreement with Stantec for $150,000.00, to provide Technical Engineering Services to the Water Treatment System for FY09 and FY10.
Stantec received Human Rights approval on April 4, 2008, and complies with the living wage ordinance.
These engineering services are to be funded from the approved FY09 and FY10 (if so approved by Council) Water Supply System, Sewage Disposal System, Stormwater System, Parks, General Fund, and Solid Waste Operating budgets, and the approved FY09 and FY10 (if so approved by Council) capital budgets, for which services are rendered. Tasks will be assigned on as-needed basis to the appropriate fund.
Staff
Prepared by: Brian Steglitz, P.E., Sr. Utilities Engineer, WTP
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, Public Services has an aggressive capital improvement project schedule for fiscal years FY09 and FY10, and requires Technical Engineering Services support to address engineering study, design, and construction service needs;
Whereas, The Technical Engineering Services will be funded from the approved FY09 and FY10 (if so approved by Council) Water Supply System, Sewage Disposal System, Stormwater System, Parks, General Fund, and Solid Waste Operating budgets, and the approved FY09 and FY10 (if so approved by Council) capital budgets; and
Whereas, Stantec has received Human Rights approval on April 4, 2008, and complies with the Living Wage Ordinance;
RESOLVED, That the Amendment No. 3 in the amount of $150,000.00 to the Professional Services Agreement with Stantec be approved;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Amendment No.3 to the Professional Services Agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution;
RESOLVED, That the engineering services be funded from the approved FY09 and FY10 (if so approved by Council) Water Supply System, Sewage Disposal System, Stormwater System, Parks, General Fund, and Solid Waste Operating budgets, and the approved FY09 and FY10 (if so approved by Council) capital budgets; and
RESOLVED, That the funds be available for the life of the project(s) without regard to fiscal year until the Professional Service Agreements end on June 30, 2010.