Title
Resolution to Award a Contract for the Fuller and Olson Parks Soccer Field Renovation Project ($1,420,633.00) and Approval of Project Budget ($1,560,633.00) (8 Votes Required)
Memorandum
This memorandum and resolution requests approval to award a contract to the Davey Tree Expert Company for the Fuller and Olson Parks Soccer Field Renovation Project in the amount of $1,420,633.00 and approval of a project budget in the amount of $1,560,633.00.
This project involves renovation of six soccer fields at Fuller Park and two soccer fields at Olson Park, including grading, seed and sod as appropriate, drainage, fencing, access control, and lighting for two fields at Fuller Park. This project is a high priority for the Parks Advisory Commission and has their endorsement. The improvements will bring these fields up to an acceptable standard for play by the community leagues. In order to maintain sufficient fields for play during the course of the renovation, work will occur in multiple phases over three years. Fencing of the fields and access control through combination locks on the access gates will allow the City to control play and better maintain the facilities in the future.
This project was advertised for bid in April 2008 and the City received the following two bids for construction services:
The Davey Tree Expert Company - $1,420,633.00
Anglin Construction - $1,523,394.31
It is recommended that the bid from The Davey Tree Expert Company for $1,420.633.00 be accepted, and that The Davey Tree Expert Company be awarded the contract for the Fuller and Olson Parks Soccer Field Renovation Project.
You also are requested to approve a project budget in the amount of $1,560,633.00 that includes a contingency in the amount of $100,000 for The Davey Tree Expert Company for change orders to be approved by the City Administrator.
The Davey Tree Expert Company has received Human Rights approval on June 5, 2008, and complies with the living wage ordinance.
Funds for this project ($1,560,633.00), are included in the FY 08 General Fund -Maintenance of Athletic Fields ($191,820.00), Park Maintenance and Capital Improvement Millage ($425,177.00), and Park Repair and Restoration Millage ($460,000.00); and FY 09 General Fund - Maintenance of Athletic Fields ($203,636.00) and Park Maintenance and Capital Improvement Millage ($280,000.00). Because this is a multi-year project, it is requested that these funds be made available for the life of the project without regard to fiscal year.
Staff
Prepared by: Brian Steglitz, P.E., Sr. Utilities Engineer, Public Services
Reviewed by: Sue F. McCormick, Public Services Administrator
Jayne Miller, Community Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, the soccer fields located at Fuller and Olson Parks are in poor condition and require renovation;
Whereas, renovation of the soccer fields at Fuller and Olson Parks is a priority for the Parks Advisory Commission and has received their endorsement;
Whereas, Of the two bids received, The Davey Tree Expert Company provided the lowest responsible bid in the amount of $1,420,633.00 and was selected as the most qualified company to provide the services requested at the lowest price; and
Whereas, The Davey Tree Expert Company has received Human Rights approval on June 5, 2008, and complies with the living wage ordinance.
RESOLVED, That Council accepts the proposal and awards a contract to The Davey Tree Expert Company in the amount of $1,420,633.00 for the Contract for the Fuller and Olson Park Soccer Field Renovation Project;
RESOLVED, That a contingency in the amount of $100,000.00 is approved to finance change orders to the contract with The Davey Tree Expert Company to be approved by the City Administrator;
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract for services after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, that the following budget is approved and that funds be available for the life of the project until expended without regard to fiscal year.
Section I - Revenue
FY 08 General Fund -Maintenance of Athletic Fields $191,820.00
FY 08 Park Maintenance and Capital Improvement Millage $425,177.00
FY 08 Park Repair and Restoration Millage $460,000.00
FY 09 General Fund -Maintenance of Athletic Fields $203,636.00
FY 09 Park Maintenance and Capital Improvement Millage $280,000.00
TOTAL $1,560,633.00
Section II - Expenses
Contract with The Davey Tree Expert Company $ 1,420,633.00
Project Management and Inspection Service $ 40,000.00
Contingency to finance changes with The Davey Tree
Expert Company $ 100,000.00
TOTAL $ 1,560,633.00