Title
Resolution to Purchase Recycling Carts from Cascade Engineering ($82,919.70)
Memorandum
City Council approval is requested to authorize the purchase of recycling carts from Cascade Engineering in an amount not to exceed $82,919.70 in the first year. This purchase will provide for the normal replacement of commercial recycling carts as well as for the continued growth in the commercial recycling program that Public Services has undertaken in recent years. These new carts will include decals with color graphics molded into the lids.
Bids for the recycling carts were solicited through ITB 3953, with bids received on June 4, 2008. A bid tabulation table is attached to this resolution.
Cascade Engineering is the low bidder, and is recommended for this purchase. The price adjustment after June 30, 2009, will be done quarterly, will increase or decrease as appropriate, and will follow an indexed price change per pound for the HDPE (high density polyethylene) resin used in the manufacture of the carts. The 96 gallon carts use 33 pounds of resin. Cascade Engineering received Human Rights approval on February 13, 2008.
This invitation to bid was for three years, with the option to extend for two additional years upon mutual agreement of both parties. It is recommended that City Council authorize the City Administrator to enter into the second and third years of the three-year period, subject to available funding, and to extend the purchase for two additional years upon mutual agreement of both parties.
Funds are specifically budgeted for the first year of this purchase in the approved FY09 Operations and Maintenance Budget of the Solid Waste Fund.
Staff
Prepared by: Tom McMurtrie, Systems Planning Unit
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The City is currently expanding its commercial recycling program;
Whereas, Cascade Engineering was the low bid in response to ITB 3953, with bids received on June 4, 2008;
Whereas, Cascade Engineering received Human Rights approval on February 13, 2008; and
Whereas, Funds for the first year of this purchase are available from the approved FY09 Operations and Maintenance Budget for Solid Waste;
RESOLVED, That Council accepts the bid of Cascade Engineering of $52.95 per 96 gallon cart and $45.85 per 64 gallon cart, with any changes in the cost of HDPE resin per cart after June 30, 2009 to be passed on to the City;
RESOLVED, That the City Administrator be authorized to enter into a purchasing agreement in the amount not to exceed $82,919.70 to be issued to Cascade Engineering for the purchase of recycling carts;
RESOLVED, That Council authorize the City Administrator to continue the agreement for the second and third years subject to the annual appropriation of funds in each of those years;
RESOLVED, That Council authorize the City Administrator to extend the agreement up to two additional years subject to mutual agreement of both parties and to the annual appropriation of funds in each of those years;
RESOLVED, That the purchase of the recycling carts in the first year is to be funded from the approved FY09 Solid Waste Operation and Maintenance Budget; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.