Title
Resolution to Approve Purchase of Hydrofluorosilicic Acid for Water Treatment from PVS Nolwood Chemicals, Bid No. 3869 (estimated $44,880.00/yr)
Memorandum
Your approval is requested to authorize the purchase of hydrofluorosilicic acid for the Water Treatment Services Unit. Hydrofluorosilicic acid adds fluoride to the water for the prevention of tooth decay. The estimated total cost of this chemical for FY 2007-08 is $44,880.00.
The following bids were received:
PVS Nolwood Chemicals $0.255/lb including freight
Alexander Chemical Corp $0.28/lb (0.25/lb F + .03/lb freight)
LCI LTD no bid
Funds are specifically budgeted for this purchase in the approved FY08 Operations and Maintenance Budget for the Water Supply System.
It is recommended that the resolution be approved to satisfy the Water Treatment Service
Unit's requirements of hydrofluorosilicic acid from PVS Nolwood Chemicals, as the lowest responsible bidder.
It is also recommended that the purchasing order be extended for up to two additional years at no increase in cost if the vendor is agreeable, and if the City deems it to be in its best interest. Approval for FY09 and FY10 is subject to the availability of funding.
In the event PVS Nolwood Chemicals is unable to furnish the chemical, it is requested that the City Administrator be authorized to accept the next lowest responsible bidder for the hydrofluorosilicic acid purchase.
Staff
Prepared by: Larry Sanford, Asst Manager, Water Treatment Services
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, The Water Treatment Services Unit adds hydrofluorosilicic acid to the water supply for the prevention of tooth decay;
Whereas, Contracts for supplying estimated requirements are the most stable and cost-effective way of meeting water treatment needs;
Whereas, Of the bids received to supply hydrofluorosilicic acid per Bid No. 3869, PVS Nolwood Chemicals submitted the lowest bid; and
Whereas, PVS Nolwood Chemicals received the Human Rights approval on September 14, 2007;
RESOLVED, That Council accept the PVS Nolwood Chemicals' bid of $0.255/lb for hydrofluorosilicic acid in accordance with the terms of Bid No. 3869;
RESOLVED, That the City Administrator be directed to approve a purchase order with PVS Nolwood Chemicals for purchase of hydrofluorosilicic acid in accordance with this resolution at .255/lb, for a projected cost of approximately $44,880.00 for FY08;
RESOLVED, That the City Administrator be authorized to renew the purchase order for up to two one-year periods provided both parties agree to an extension and subject to the availability of funding;
RESOLVED, That the City Administrator be directed to accept the next lowest responsible bidder if PVS Nolwood Chemicals in unable to furnish adequate supplies;
RESOLVED, That the purchase of hydrofluorosilicic acid be funded from the approved FY08 Operation and Maintenance Budget of the Water Supply System and from the FY09 and FY10 budgets if so approved by Council; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this resolution.