Title
Resolution to Award a Contract for the Kellogg Street Retaining Wall Replacement Project to Brick Paving Designs ($64,364.00)
Memorandum
Attached for your review and approval is a resolution to award a contract to Brick Paving Designs for the Kellogg Street Retaining Wall Replacement Project.
This project replaces a City-owned timber retaining wall located on the south side of the Fairview Cemetery along Kellogg Street. This retaining wall is approximately 275 feet long and ranges in height from 2 to 8 feet. A significant percentage of the wall is rotted and has failed. Replacement of this wall is critical to preventing a catastrophic failure and in protecting public safety.
The wall will be replaced with a concrete block retaining wall block to retain the consistency in appearance and quality to other City-owned retaining walls. Concrete block retaining walls have an expected life of approximately 40 to 50 years in comparison to approximately 15 years for a timber retaining wall.
The City received the following four bids for construction services:
Brick Paving Designs $ 64.364.00
A&H Lawn Service $ 89,028.00
FJ LaFontaine & Sons $ 111,605.00
Horizon Lawn Maintenance $ 120,262.00
The engineer's construction estimate for this work is $60,000.
Since Brick Paving Designs provided the lowest responsible bid for this work, it is recommended that the bid from Brick Paving Designs for $64,364.00 be accepted, and Brick Paving Designs be awarded the contract for the Kellogg Street Retaining Wall Replacement Project.
Brick Paving Designs received Human Rights approval on September 17, 2007, and complies with the living wage ordinance.
The resolution includes a contingency in the amount of $6,500.00 for Brick Paving Designs for change orders to be approved by the City Administrator.
Funds for this project ($70,864.00), which include the contingency for change orders, are included in the FY08 Public Services Area Field Operations Local Street fund operations budget.
Staff
Prepared by: Brian Steglitz, P.E., Sr. Utilities Engineer, WTP
Reviewed by: Sue F. McCormick, Public Services Administrator
Approved by: Roger W. Fraser, City Administrator
Body
Whereas, It is necessary to replace the failing retaining wall at the Fairview Cemetery along Kellogg Street to protect the public safety;
Whereas, The Kellogg Street Retaining Wall Replacement Project is included in the approved
FY08 Public Services Area Field Operations Local Street fund operations budget.
Whereas, Of the four bids received, Brick Paving Designs provided the lowest responsible bid in the amount of $64,364.00, and was selected as the most qualified firm to provide the services requested at the lowest price; and
Whereas, Brick Paving Designs has received Human Rights approval on September 17, 2007, and complies with the living wage ordinance;
RESOLVED, That Council accepts the proposal and awards a contract to Brick Paving Designs in the amount of $64,364.00 for the Contract for the Kellogg Street Retaining Wall Replacement Project;
RESOLVED, That a contingency in the amount of $6,500.00 is approved to finance change orders to the contract with Brick Paving Designs to be approved by the City Administrator; and
RESOLVED, That the Mayor and City Clerk are authorized and directed to execute the contract for services after approval as to substance by the City Administrator and approval as to form by the City Attorney.