Title
Resolution to Approve Street Closings for the Ann Arbor Marathon Running Event - Sunday, April 3, 2016
Memorandum
Attached for your consideration is a resolution to approve the closing of certain streets for the Ann Arbor Marathon Running Event on Sunday, April 3, 2016 from 6:30 A.M. to 1:30 P.M.
The sponsor, CFC-Epic Races, LLC, is raising money through this event for the Ann Arbor Public Schools Education Foundation (AAPSEF). Additional recipients include Team Red White and Blue, Juvenile Diabetes Research Foundation, The Kite Network, Ronald McDonald House of Ann Arbor, and SafeHouse.
The race is scheduled to begin at 7:30 A.M. and end by 1:30 P.M. The sponsor has requested to close the following streets between 6:30 A.M. and 1:30 P.M. and the streets will be reopened as soon as safely possible after participants have cleared the areas:
• Eastern Northbound lane of Main Street from Stadium to William
• S. Main Street between William and Liberty (clean-up in this block will continue until no later than 3:30 p.m.)
• E. Liberty from S. Main to S. State
• S. State from Monroe to E. Liberty
• E. William from S. Main to S. State
• Division between William and Liberty
• Southern/Eastbound lane of North University from State to the pedestrian bridge
• Observatory from Washington Heights to Geddes
• Northern/Westbound lane of Geddes from Observatory to Vinewood
• Eastern/Northbound lane of Vinewood to Avon
• Eastern/Northbound lane of Avon to Devonshire
• Northern/Westbound lane of Devonshire to Hickory
• Hickory to Geddes
• Southern/Eastbound bound lane of Geddes to Huron Parkway
• Eastern/Northbound lanes of Huron Parkway between Geddes and E. Huron River Drive
• Northern/Westbound lane of E. Huron River Drive from S. Huron Parkway to Dixboro Road
• Old Dixboro Road from Dixboro to Gallup Park using the Western/Southbound lanes
• Southern/Eastbound lane of Fuller Road from Huron Parkway to Fuller Court
• Outer/Western Southbound lane of Huron Parkway from Fuller Road to Geddes
• Eastbound lane of Fuller Court between Gallup Park and E. Medical Center Drive
• Eastbound lane of Fuller Road from Fuller Court to E. Medical Center Drive
• Northernmost/Westbound lane of E. Medical Center Drive from Fuller Road to Nichols Drive to the entrance of the Arboretum
• Washington Heights between E. Medical Center Drive and Observatory
• S. University Avenue between E. University and State
• Tappan between S. University and Monroe
• Monroe from Tappan to State
The Sponsor will communicate about street closures per the attached communication plan. The City’s website will also include information about street closures for this event.
The sponsor has requested approval for amplified music from 9:00 A.M. to 1:30 P.M. at the exit from Gallup Park and in the vicinity of the finish line (S. Main Street between William and Liberty. Additionally, there will be loud announcements between 7:00 A.M. and 7:45 A.M. at the start line on S. Main at Keech. The sponsor’s noise plan includes the use of a band at the finish and at the exit from Gallup Park. Additional music will be played via iPod or MP3 at aid stations, with only one station in a residential area. The sound will be within the guidelines of the noise ordinance.
AAATA and the event organizers will be meeting in the first week of March to resolve issues with buses not being able to get through certain areas. Both parties are amenable to finding a solution to ensure a successful event.
The sponsor will submit an application for approval from the State of Michigan Liquor Control Commission for temporary sales, service and consumption of alcoholic beverages in the defined areas, pursuant to the MLCC regulations.
The sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, to comply with all City regulations governing the use of the streets, and will reimburse the City for all event expenses. Notification of the street closings will be provided through the City’s website, GovDelivery and sponsor’s communication plan.
The event has been coordinated with all relevant City service areas for the purposes of traffic control and for the protection of the health and safety of the participants and the general public.
Staff
Prepared by: Debra Williams, Management Assistant
Reviewed by: Larry Collins, Interim Community Services Area Administrator
Body
Whereas, The City has received a request to approve the closing of certain streets for the Ann Arbor Marathon Running Event on Sunday, April 3, 2016 from 6:30 A.M. to 1:30 P.M.;
Whereas, the Sponsor is requesting the City close the following streets from 6:30 A.M. to 1:30 P.M. for the race and cleanup with streets to reopen as soon as safely possible after participants have cleared the areas:
• Eastern Northbound lane of Main Street from Stadium to William
• S. Main Street between William and Liberty (clean-up in this block will continue until no later than 3:30 p.m.)
• E. Liberty from S. Main to S. State
• S. State from Monroe to E. Liberty
• E. William from S. Main to S. State
• Division between William and Liberty
• Southern/Eastbound lane of North University from State to the pedestrian bridge
• Observatory from Washington Heights to Geddes
• Northern/Westbound lane of Geddes from Observatory to Vinewood
• Eastern/Northbound lane of Vinewood to Avon
• Eastern/Northbound lane of Avon to Devonshire
• Northern/Westbound lane of Devonshire to Hickory
• Hickory to Geddes
• Southern/Eastbound bound lane of Geddes to Huron Parkway
• Eastern/Northbound lanes of Huron Parkway between Geddes and E. Huron River Drive
• Northern/Westbound lane of E. Huron River Drive from S. Huron Parkway to Dixboro Road
• Old Dixboro Road from Dixboro to Gallup Park using the Western/Southbound lanes
• Southern/Eastbound lane of Fuller Road from Huron Parkway to Fuller Court
• Outer/Western Southbound lane of Huron Parkway from Fuller Road to Geddes
• Eastbound lane of Fuller Court between Gallup Park and E. Medical Center Drive
• Eastbound lane of Fuller Road from Fuller Court to E. Medical Center Drive
• Northernmost/Westbound lane of E. Medical Center Drive from Fuller Road to Nichols Drive to the entrance of the Arboretum
• Washington Heights between E. Medical Center Drive and Observatory
• S. University Avenue between E. University and State
• Tappan between S. University and Monroe
• Monroe from Tappan to State
Whereas, The street closures will be signed, barricaded and properly supervised;
Whereas, The sponsor requires the approval of the Michigan Liquor Control Commission for a special outdoor liquor license;
Whereas, The Sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, and to comply with all City regulations governing the use of the streets;
Whereas, The Sponsor has agreed to pay the cost of City services associated with the staging of this event; and
Whereas, Notification of the street closings will be provided through the City’s website, GovDelivery and the sponsor’s communication plan;
RESOLVED, That a special liquor license for the event be approved, contingent upon the approval from the Michigan Liquor Control Commission;
RESOLVED, That the Sponsor will pay the cost of City services associated with the staging of this event; and
RESOLVED, That City Council approve the closing of the following streets on Sunday, April 3, 2016 from 6:30 A.M. to 1:30 P.M. with streets to reopen as soon as safely possible after participants have cleared the areas:
• Eastern Northbound lane of Main Street from Stadium to William
• S. Main Street between William and Liberty (clean-up in this block will continue until no later than 3:30 p.m.)
• E. Liberty from S. Main to S. State
• S. State from Monroe to E. Liberty
• E. William from S. Main to S. State
• Division between William and Liberty
• Southern/Eastbound lane of North University from State to the pedestrian bridge
• Observatory from Washington Heights to Geddes
• Northern/Westbound lanes of Geddes from Observatory to Huron Parkway
• Northbound lanes of Huron Parkway between Geddes and E. Huron River Drive
• Northern/Westbound lane of E. Huron River Drive from S. Huron Parkway to Dixboro Road
• Old Dixboro Road from Dixboro to Gallup Park
• Eastbound lane of Fuller Road from Huron Parkway to Fuller Court
• Outer/Western Southbound lane of Huron Parkway from Fuller Road to Geddes
• Eastbound lane of Fuller Court between Gallup Park and E. Medical Center Drive
• Eastbound lane of Fuller Road from Fuller Court to E. Medical Center Drive
• Northernmost/Westbound lane of E. Medical Center Drive from Fuller Road to Nichols Drive to the entrance of the Arboretum
• Washington Heights between E. Medical Center Drive and Observatory
• S. University Avenue between E. University and State
• Tappan between S. University and Monroe
• Monroe from Tappan to State