Title
Resolution to Approve the Purchase of a Trailer Mounted Asphalt Crack Sealer from Bell Equipment Company (Ottawa County Road Commission Bid) for $50,375.00
Memorandum
The attached resolution authorizes the purchase of one 2016 Spaulding model RMV-CS250 crack sealer with air compressor for a total of $50,375.00 based on the competitive bid issued by the Ottawa County Road Commission on June 26, 2012.
The crack sealer will be used to improve our program of preventive road maintenance activities which reduce long term operational costs of the City’s roads and pathway network. Crack sealing is an industry recognized best practice to extend the life of paved assets. Sealing of cracks on roads and paths that are in good condition prevents water infiltration that damages the road base and enhances the road surface usability to all network users including bicyclist.
In June 2012, the Ottawa County Road Commission issued a bid for a trailer mounted crack sealer with air compressor. Spaulding Manufacturing, Inc. was the lowest of the four responses received. Through their dealer, Bell Equipment Company, they have agreed to waive all price increases over the last three and half years and allow the City to purchase the same unit at the price given to the Ottawa County Road Commission. The City’s purchasing office has reviewed the Ottawa County bid and concurs that it meets the City’s purchasing requirements.
Adequate funding for this purchase is available in the FY 2016 Local Street Maintenance operations and maintenance budget. Funding from Public Act 252 supplemental road maintenance funding from the State of Michigan will be used in part to fund this purchase.
Bell Equipment Company complies with the requirements of the City’s non-discrimination ordinance.
Staff
Prepared by: Thomas A Gibbons, Financial Analyst, Fleet & Facility Unit
Reviewed by: Matt Kulhanek, Fleet & Facility Unit Manager, Matt Warba, Assistant Manager Field Operation Unit and Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Sealing cracks in asphalt paved surfaces in an industry best practice for preventive maintenance;
Whereas, The purchase of a crack sealing machine will improve the City’s preventive maintenance program for paved roads and pathways;
Whereas, Preventive maintenance on the city’s network of paved surfaces will reduce long term maintenance cost;
Whereas, Funding is available in the FY 16 Local Street Operations and Maintenance budget due to supplemental funding from PA 252;
Whereas, Competitive bids were received by the Ottawa County Road Commission;
Whereas, Spaulding Manufacturing, Inc. of Saginaw, MI, was the lowest responsible bidder;
Whereas, Bell Equipment Company of Lake Orion, MI is the Spaulding dealer for the State of Michigan; and
Whereas, Bell Equipment Company complies with the requirements of the City’s non-discrimination ordinances;
RESOLVED, That City Council approve the issuance of a purchase order to Bell Equipment Company in the amount of $50,375.00 for the purchase of one 2016 Spaulding model MCV-CS250 trailer mounted crack sealer with air compressor;
RESOLVED, That $50,375.00 come from the FY 2016 Street Maintenance Unit’s approved Local Street Maintenance budget; with the funds to be available without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.