Title
Resolution to Approve the Purchase of One Rear Loading Refuse Truck and One Side Loading Refuse Truck from Fredrickson Supply, LLC. (CoPro+ Contract) ($454,590.00)
Memorandum
The attached resolution authorizes the purchase of one 2017 Mack LR truck chassis with a Loadmaster model Excel 25 yard rear loading packer body at $213,590.00 and one 2016 Lodal model EVO side loading refuse truck at $241,000.00 for a total cost of $454,590.00 through the Michigan Association of Counties’ CoPro+ cooperative purchasing program (contract # 2014-WR-060-FS).
The rear loading refuse truck is used for downtown commercial refuse collection and will replace a 2006 unit that has been in service for 9 years with 16,050 hours of operation. Over its service life it has averaged over two breakdowns per month and the total repair cost has exceeded 145% of the original purchase price.
The side loading truck is used for downtown commercial recycling collection and will replace a 2007 unit that has been in service for over 9 years with 14,550 hours of operation. Over its service life it has averaged two and a half breakdowns per month and the total repair cost has exceeded 150% of the original purchase price.
Both of these trucks are the only units of their type in the fleet. As they age, the amount of downtime and increasing number of breakdowns impacts our ability to service these two important downtown routes.
The Fredrickson Supply, LLC of Grand Rapids, MI was awarded Contract Number 2014-WR-060-FS by the Michigan Associations of Counties’ CoPro+ cooperative purchasing program for Refuse Trucks.
The Fleet & Facility Unit has adequate funds budgeted in their FY 2016 operations and maintenance budget for these purchases.
Fredrickson Supply, LLC complies with the requirements of the City’s non-discrimination ordinance.
Staff
Prepared by: Thomas A Gibbons, Financial Analyst -Fleet & Facility Unit
Reviewed by: Matt Kulhanek, Fleet & Facility Unit Manager and Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The Fleet & Facility Unit needs to purchase replacement refuse trucks for the City’s fleet;
Whereas, Competitive bids were received by the Michigan Association of Counties’ CoPro+ cooperative purchasing program;
Whereas, Fredrickson Supply, LLC of Grand Rapids, MI, received the contract for Refuse Trucks; and
Whereas, Fredrickson Supply, LLC complies with the requirements of the City’s Non-Discrimination Ordinance;
RESOLVED, That City Council approve the issuance of a purchase order to Fredrickson Supply, LLC in the amount of $213,590.00 for the purchase of one 2017 Mack LR chassis with a Loadmaster model Excel 25 yard, rear loading packer body and $241,000.00 for the purchase of a 2016 Lodal model EVO side loading refuse truck making the total purchase order amount of $454,590.00;
RESOLVED, That the units being replaced, nos. 8531 and 8650 be sold at the next City vehicle auction after delivery of new units; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.