Title
Resolution to Approve a Purchase Order to AmeriNet of Michigan, Inc. for 3-Year Network Equipment Maintenance and Support Agreement FY2016-FY2018 ($145,428.75)
Memorandum
Attached for your review and action is a resolution authorizing the creation of a purchase order to AmeriNet of Michigan, Inc. in the amount of $145,428.75 for 3 years of maintenance and support of the City’s core and edge network switches for FY2016- FY2018.
Fiscal/Budget Impact: This expenditure is planned for and budgeted in the FY2016, will be budgeted in the FY2017 and FY2018 Information Technology Services Fund budget.
Extreme Networks’ network switches are used throughout the City to support the City’s core network. AmeriNet of Michigan, Inc. was awarded ITB-4112, issued in July 2010, for the purchase and annual maintenance of the Extreme Networks’ network switches. Shortly after that, AmeriNet of Michigan, Inc. was named a Platinum Partner with Extreme and as such offers discounted pricing.
AmeriNet of Michigan, Inc. continues to be the best source for provision of maintenance and support to the City. AmeriNet of Michigan, Inc. is the preferred supplier of Extreme Network Equipment and is provided discounted pricing by Extreme Networks directly and provides discounted pricing via REMC Cooperative.
Executing a new 3-year Extreme Networks’ maintenance and support agreement, in lieu of separate 1-year agreements, saves the City over $45,000.00 per year. This 3-year agreement can be funded through available funds in the FY2016 IT Fund. It is important to maintain this agreement with AmeriNet of Michigan, Inc. to receive Extreme Network maintenance and support to minimize downtime for the City’s voice and data infrastructure.
AmeriNet of Michigan, Inc. complies with the requirements of the City’s Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Russell Hanshue, Infrastructure Services Manager, IT Service Unit
Reviewed by: Tom Shewchuk, Information Technology Services Director
Tom Crawford, CFO and Financial Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, AmeriNet of Michigan, Inc. was awarded ITB-4112 in July 2010 for the purchase and annual maintenance of Extreme Networks network switches;
Whereas, AmeriNet of Michigan, Inc. and was named a Platinum Partner by Extreme Networks and designated a Best Source;
Whereas, Establishing a new 3-year Extreme Networks maintenance and support agreement for the City’s Extreme Networks’ switches will minimize downtime to the City’s voice and data infrastructure and save the City an additional $45,000.00 per year, under the preferred supplier discounted pricing available from AmeriNet of Michigan, Inc. as a Platinum Partner of Extreme Networks;
Whereas, AmeriNet of Michigan, Inc. complies with the requirements of the City’s Non-discrimination and Living Wage Ordinances; and
Whereas, Sufficient funding for the 3-year Extreme Networks maintenance and support fee for the Extreme Network switches is available in the FY2016 Information Technology Services Unit budget and will be budgeted in subsequent fiscal years;
RESOLVED, That City Council approve a purchase order with AmeriNet of Michigan, Inc. in the amount of $145,428.75; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution regardless of fiscal year.