Title
Resolution to Approve a Purchase Order to BS&A Software (“BS&A”) for Annual Software Maintenance and Support Agreement for FY2016 (Not to Exceed $26,000.00)
Memorandum
Attached for your review and action is a resolution approving a purchase order to BS&A not to exceed $26,000.00 for maintenance and support of the Tax and Assessing software systems as well as the online hosting of Tax and Assessing data for FY2016.
Funding for the maintenance fee for these applications is budgeted for and available in the FY2016 Information Technology Services Unit budget in the amount of $26,000. There are no additional funds being requested.
The BS&A software solution for tax and assessing processes has been adopted as the standard in Washtenaw County and in most of the State of Michigan. During the course of the year software upgrades and annual maintenance are required and as the developer of this proprietary software, BS&A, is the sole source provider.
It is imperative to maintain the agreement with BS&A to receive application updates and maintain support.
BS&A complies with the requirements of the City’s Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Joshua Baron, Applications Delivery Manager ITSU
Reviewed by: Tom Shewchuk, Director, ITSU
Tom Crawford, CFO, Financial and Administrative Services Unit
Approved by: Steven D. Powers, City Administrator
Body
Whereas, BS&A, the developer of this proprietary software, is the only vendor that can provide such Tax and Assessing Information System maintenance and enhancements;
Whereas, Renewing a maintenance agreement with BS&A for these applications is necessary to receive applications updates and maintain customer support;
Whereas, The annual costs for the maintenance agreement with BS&A are not to exceed $26,000.00;
Whereas, BS&A complies with the requirements of the City’s Non-discrimination and Living Wage ordinances; and
Whereas, Sufficient funding for the maintenance fee for these applications is budgeted for and available in the FY2016 Information Technology Services Unit budget;
RESOLVED, That City Council approve a purchase order with BS&A for the renewal of the Tax and Assessing Information System software annual maintenance and support agreement for FY2016 not to exceed $26,000.00; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution regardless of fiscal year.