Title
Resolution to Amend the Contract with Doetsch Environmental Services, Inc. to Repair Sanitary Sewer Manholes on Zina Pitcher Place and Huron Street (amendment $20,544.23)
Memorandum
On January 5, 2015 City Council approved Resolution #R-15-001 to award a contract to Doetsch Environmental Services, Inc. for the Repair Sanitary Sewer Manholes on Zina Pitcher Place and Huron Street. The resolution included the contract amount of $85,000.00 and construction contingency in the amount of $15,000.00 to cover potential change orders, for a total of $100,000.00. The total cost of project construction including necessary changes was $120,544.23, requiring approval of additional funds in the amount of $20,544.23.
Construction began in February of 2015 and the Contractor was able to access the structure and televise the sanitary sewer line between the manholes on Zina Pitcher Place and Palmer Drive. It was discovered that the manhole and sanitary sewer pipe had deteriorated more than originally expected. The void in the soil adjacent to the manhole was much larger than initially estimated and the sanitary sewer pipe had a severely damaged section.
The additional emergency work was necessary to address those issues. Contractor was required to further stabilize the manhole by placing a large quantity of flowable fill to eliminate the void. In addition, Contractor repaired the damaged section of sanitary sewer pipe by using lining technology. This work process eliminated the need for deep excavation in the middle of the Washtenaw Avenue and provided significant saving to the City.
Budget Impact:
Funding for the Repair Sanitary Sewer Manholes on Zina Pitcher Place and Huron Street Project is available in the Sanitary Sewer Capital Budget.
Doetsch Environmental Services, Inc. complies with the City’s non-discrimination and Living Wage ordinances.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, That a contract in the amount of $85,000.00 was awarded to Doetsch Environmental Services for the Repair of Sanitary Sewer Manholes on Zina Pitcher Street and Huron Street;
Whereas, A contingency in the amount of $15,000.00 was approved to finance change orders to the contract with Doetsch Environmental Services, Inc.;
Whereas, An additional emergency work was required to accommodate extra filling materials for the vertical void at the Zina Pitcher Place manhole and repair of the sanitary sewer line between Zina Pitcher Place and Palmer Drive;
Whereas, Additional funding in the amount of $ 20,544.23 for a total contract value of $120,544.23 is required to complete the project;
Whereas, Funding is available in the Sanitary Sewer Capital Budget for this change order; and
Whereas, Doetsch Environmental Services, Inc. complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That Council approve Change Order No. 1 for the contract awarded to Doetsch Environmental Services, Inc. for the Repair Sanitary Sewer Manholes on Zina Pitcher Place and Huron Street Project in the amount of $ 35,544.23, including approval of funding in the amount of $ 20,544.23 in addition to the $ 15,000.00 contingency amount previously approved to cover change orders;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Change Order No. 1 for the contract with Doetsch Environmental Services, Inc. after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds;
RESOLVED, That funds be available for the life of the project until expended without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.