Title
Resolution to Award a Construction Contract with Amcomm Telecommunications Inc. for the Seventh Street Conduit Directional Boring Project ($40,870.00; Bid No. ITB-4389)
Memorandum
Attached for your review and consideration is a resolution to authorize the award of a construction contract to Amcomm Telecommunications Inc. in the amount of $40,870.00 for the Seventh Street Conduit Directional Boring Project.
The project was advertised for bid on City's website and on the Michigan Inter-governmental Trade Network (ITB-4398) with the plans and specifications being available to interested contractors. Five bids were received and publically opened on June 4, 2015. The lowest responsible bid was from Amcomm Telecommunications Inc. in the amount of $40,870.00. Attached is a tabulation of the bids received for the project.
This project will allow connection of the Pauline and Seventh Street intersection to the City’s traffic control network and expand the University of Michigan Transportation Research Institute’s (UMTRI) Connected Vehicle Program. This intersection is a major source of congestion during UM athletic events and these upgrades are intended to support the broader deployment of connected vehicle infrastructure and address specific traffic problems during large events. The University of Michigan is expected to reimburse the City’s costs at project completion.
Adding this intersection to the traffic control network requires the installation of buried electrical conduit and handholes along Seventh Street from Stadium to Pauline. The City will support the UMTRI with the installation of this infrastructure, and will be reimbursed for all costs incurred by the City related to this installation. The City will benefit from the expansion of the overall traffic control network.
Staff is recommending award of a contract to Amcomm Telecommunications Inc. in the amount of $40,870.00. A construction contingency of $4,087.00 is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that the total $44,957.00 contract and contingency amount be approved for the life of the project without regard to fiscal year.
Budget Impact:
Funding is available in the approved Major Street Fund budget; however, all project costs are expected to be reimbursed by the University of Michigan at the conclusion of the project.
Amcomm Telecommunications Inc. will comply with the City’s Non-Discrimination and Living Wage ordinances.
Staff
Prepared by: Chris Elenbaas, P.E., Field Operations
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Seventh Street Conduit Directional Boring Project will allow for extension of the traffic control system and benefit the University of Michigan Transportation Research Institute’s Connected Vehicle Program;
Whereas, Five competitive bids (ITB-4389) were received by the Procurement unit on June 4, 2015 and Amcomm Telecommunications Inc. was the lowest responsible bidder with a submitted bid of $40,870.00;
Whereas, Funding is available in the approved Major Street Fund budget, with all project costs expected to be reimbursed by the University of Michigan at the conclusion of the project; and
Whereas, Amcomm Telecommunications Inc. will comply with the City’s Non-Discrimination and Living Wage ordinances;
RESOLVED, That Council approve the award of a contract to Amcomm Telecommunications Inc. in the amount of $40,870.00 for the construction of the Seventh Street Conduit Directional Boring Project;
RESOLVED, That a contingency in the amount of $4,087.00 be approved to cover potential change orders to the contract, subject to the approval of the City Administrator;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That the funding be available for the life of the project until expended without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution, including approval of contract change orders within the contingency amount.