Title
Resolution to Approve a Contract with Maniaci/Watt, LLC for Mack Pool Interior Ceiling and Trim Painting ($183,800.00) and Appropriate Funds (8 Votes Required)
Memorandum
Attached for your review and action is a resolution to approve an $183,800.00 contract with Maniaci/Watt, LLC to paint the interior ceiling and trim at the Mack Indoor Pool.
The paint on the Mack Indoor Pool ceiling deck and structural joists above the pool is failing. To preserve the life of the structure and numerous mechanical systems operating at the pool facility, the pool ceiling deck and joists will have existing coatings removed and will be re-painted. In addition, painting will be performed on the steel lintels and the roof drain piping will be replaced. The existing coatings have tested positive for lead, so measures will be implemented to ensure the safe removal of the lead based paint.
Two bids were received by the City for this project:
Classic Painting Company, Inc. $182,712.50
Maniaci/Watt, LLC. $183,800.00*
*Lowest responsible bidder.
Staff is recommending award of the contract to Maniaci/Watt, LLC in the amount of $183,800.00. The low bid by Classic Painting Company, Inc. was rejected since their bid did not include the required paint materials.
Funding is available in the approved FY2015 Park Maintenance and Capital Improvements Millage budget, and in a General Fund balance sheet account dedicated to Mack Pool capital facilities improvements that is funded by annual payments from the Ann Arbor Public Schools (AAPS).
A 10% construction contingency ($18,380.00) is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that a $202,180.00 contract and contingency amount be approved for the life of the project without regard to fiscal year.
The Park Advisory Commission recommended approval of this contract at their May 19, 2015 meeting.
Maniaci/Watt, LLC complies with the City’s Non-discrimination and Living Wage ordinances.
Staff
Prepared by: Chris Elenbaas, P.E., Field Operations
Reviewed by: Colin Smith, Parks & Recreation Services Manager
Sumedh Bahl, Community Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The existing paint on the ceiling deck and structural joists at Mack Indoor Pool is failing and must be replaced to preserve the life of the structure;
Whereas, The Parks & Recreation Open Space Plan and CIP identify recreation facility infrastructure renovations as a priority;
Whereas, Competitive bids (ITB#4370) were received by Procurement on March 31, 2015 and Maniaci/Watt, LLC was the lowest responsible bidder with a submitted bid of $183,800.00;
Whereas, Funding is available in the approved FY2015 Parks Maintenance and Capital Improvements Fund;
Whereas, Funding is available in revenue recovered from the AAPS and held in a balance sheet account for the purpose of capital facilities improvements at Mack Pool; and
Whereas, Maniaci/Watt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That City Council approve a contract to Maniaci/Watt, LLC in the amount of $183,800.00 for the Mack Pool Interior Ceiling and Trim Painting Project;
RESOLVED, That City Council authorize the appropriation of $26,212.00 from a General Fund balance sheet account dedicated to Mack Pool capital facilities improvements and funded through annual payments from the AAPS to partially fund the contract budget and construction contingency;
RESOLVED, That a contingency in the amount of $18,380.00 (10%) be approved to cover potential change orders to the contract with Maniaci/Watt, LLC for a total contract amount of $202,180.00 to be available for the life of the project until expended without regard to fiscal year;
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator.