Title
Resolution to Approve Professional Services Agreement with Marine Pollution Control, Inc. for Emergency Spill Response Services (Not-to-Exceed $50,000.00)
Memorandum
Your approval is requested for a Professional Services Agreement for emergency spill response services with Marine Pollution Control, Inc.
The Federal Clean Water Act prohibits discharge of polluting material into Waters of the State, which include the Huron River and the seven creeks that flow through portions of the city. The City of Ann Arbor's stormwater system serves as a direct conduit to these waters and as such, any spill of fuel, oil, grease, paint or other polluting materials that has the potential to affect water quality must be immediately contained and removed. The City of Ann Arbor does not have the resources to contain and remediate large spills (>25 gallons). Thus, having a contract with an environmental remediation company is necessary to ensure immediate response during a spill event.
In November 2014, the City issued a request for proposals (RFP 917) to provide emergency spill response services to multiple City Units for a 12-month period. Three proposals were received and were evaluated for company location and response time, level of service offered, equipment inventory and hourly rates. Marine Pollution Control, Inc., located in Detroit, MI was selected as the most qualified firm to perform this work. Marine Pollution Control, Inc. is in close proximity to Ann Arbor, offers a full range of cleanup services, and has a proven history of high quality, cost-effective spill response. The contract is structured with a not-to-exceed limit of $50,000.00, and no minimum required expenditures.
It is recommended that City Council approve the Professional Services Agreement with Marine Pollution Control, Inc. in an amount not-to-exceed $50,000.00, as the company selected to provide Emergency Spill Response Services through the Systems Planning Unit for FY15 and FY16. The Professional Services Agreement will be collaboratively coordinated with Public Services, Fire and Emergency Management.
The City of Ann Arbor does invoice responsible parties for expenses incurred when responding to and cleaning up spills.
Marine Pollution Control, Inc. complies with the City's human rights and living wage ordinances.
These contracted services are to be funded on an as-needed basis from the approved FY15 Stormwater System Operation and Maintenance Budget and the FY16 Stormwater System Operation and Maintenance Budget if so approved by Council.
Staff
Prepared by: Jennifer E. Lawson, Water Quality Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, To comply with the Federal Clean Water Act, the City needs to enter into a contract for Emergency Spill Response Services to address spills of polluting materials in excess of 25 gallons;
Whereas, The Emergency Spill Response Services will be provided for 12 months, and will be funded from the approved FY15 Stormwater System Operating budget and the FY16 Stormwater System Operating budget, if so approved by Council;
Whereas, Of three proposals received, Marine Pollution Control, Inc. was selected as the company that best fit the qualifications; and
Whereas, Marine Pollution Control, Inc. complies with the City's Human Rights and Living Wage Ordinances;
RESOLVED, That Council accepts the proposal and awards a 12 month Professional Services Agreement to Marine Pollution Control, Inc. in an amount not-to-exceed $50,000.00, for Emergency Spill Response Services;
RESOLVED, That the agreement with Marine Pollution Control, Inc. be funded from the approved FY15 Stormwater System Operating budget, and from the FY16 Stormwater System Operating budget if so approved by Council;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the agreement for services after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.