Title
Resolution to Approve Street Closings for the Dexter-Ann Arbor Run on Sunday, May 31, 2015
Memorandum
The attached resolution is requesting approval to close various streets and provide other services to accommodate the annual Dexter-Ann Arbor running races sponsored by the Ann Arbor Track Club on Sunday, May 31, 2015. The races involve more than 6,000 participants and volunteers.
The Runs will require closing of the following streets and service parking lots on May 31, 2015:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Saturday, May 30 until 2:00 P.M. on Sunday, May 31, 2015
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on May 31, 2015:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue
o Huron View
MDOT has given tentative approval for the M-14 off ramp closure to Southbound Main Street, however approval from the City is required prior to MDOT issuing a permit for the ramp closure.
As in previous years, the event will serve registered runners refreshments at the end of the race. This year there will be a beer tent for which a temporary liquor license will be required. The Club will use the Ann Street at N. Main Street surface parking lot for this purpose.
The sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, to comply with all City regulations governing the use of the streets, and will reimburse the City for all event expenses.
Official notification of the street closings will be provided through the City's website, GovDelivery, neighborhood associations and the applicant's use of press releases, runner websites and social media.
This event has been coordinated with all relevant City service areas for the purposes of traffic control and for the protection of the health and safety of the participants and the general public.
Staff
Prepared by: Debra Williams, Management Assistant
Reviewed by: Sumedh Bahl, Community Services Area Administrator
Body
Whereas, The Ann Arbor Track Club has requested that the annual Dexter-Ann Arbor Runs be held on Sunday, May 31, 2015 and use closed streets and a surface parking lot to facilitate the race, the race finish area and post-race events;
Whereas, It has been requested that the Ann Arbor Track Club:
• Obtain a State permit for closing the off-ramp from M-14 to southbound Main Street, and the southbound lanes of N. Main Street from 7:00 A.M. to Noon on Sunday, May 31, 2015;
Whereas, MDOT has given tentative approval for the ramp closure, however approval from the City is required prior to MDOT issuing a permit for the ramp closure;
Whereas, It has been requested that the following services be provided by the City:
1) Closing of the following streets:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Saturday, May 30 until 2:00 P.M. on Sunday May 31, 2015
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on May 31, 2015:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue
o Huron View
2) Provide 400 directional cones to be picked up by Friday, May 31, 2015, placed by the Ann Arbor Track Club along N. Main Street on the morning of the event and picked up from the road by the City along N. Main Street following the races at 1:00 P.M. on May 31, 2015.
Whereas, The Ann Arbor Track Club will file all necessary street closure and banner permits and will comply with all liability insurance and other requirements (including maintaining fire lanes);
Whereas the Ann Arbor Track Club must submit an application for approval from the State of Michigan Liquor Control Commission for temporary sales, service and consumption of alcoholic beverages in the defined areas pursuant to the Michigan Liquor Control Commission regulations;
Whereas, The Ann Arbor Track Club has agreed to pay the actual event costs for the Police supervision, Solid Waste services, Project Management services, and DDA services;
Whereas, Official notification of the street closings will be provided through the City's website, GovDelivery, neighborhood associations and the applicant's use of press releases, runner websites and social media; and
RESOLVED, That City Council authorize their representative to convey approval to MDOT for closure of the M-14 exit ramp to Main Street from 7:30 A.M. to Noon on May 31, 2015;
RESOLVED, That City Council authorize the following for the 2015 Dexter Ann-Arbor Run:
1) All of the street closures and other provisions outlined in this resolution, with the closing of the following streets and surface parking lot:
• N. Main Street from Miller/Catherine to Huron Street from 6:00 A.M. to 2:00 P.M.
• N. Main Street from Kingsley Street to Miller from 7:00 A.M. to Noon
• M-14 off ramp to Southbound Main Street from 7:30 AM to Noon
• Southbound lanes of N. Main Street from Kingsley to Huron River Drive from 7:00 A.M. to Noon (one northbound lane will be converted to southbound travel, vehicles will be permitted to exit driveways when clear)
• The surface parking lot at Ann Street and N. Main Street from 4:00 P.M. on Saturday, May 30 until 2:00 PM on Sunday, June 3
• Ann Street from N. Ashley Street to N. Fourth Ave. from 6:00 A.M. to 2:00 P.M.
• Huron River Dr. from 7:45 A.M. to 11:30 A.M.
• Newport Road from Sunset to Bird Road from 8:45 A.M. to 9:15 A.M.
• Bird Road from 9:00 A.M. to 9:25 A.M.
• From 7:45 A.M. to Noon on May 31, 2015:
o Catherine Street from N. Main Street to N. Fourth Avenue
o Miller Avenue from N. Ashley Street to N. Main Street
o Beakes Street from N. Main Street to N. Fourth Avenue
o Felch Street from N. Ashley Street to N. Main Street
o Summit Street from Wildt Street to N. Fourth Avenue
o Huron View
2) Issuance of a Banner permit;
3) That a special liquor license for the event be approved, contingent upon approval from the Michigan Liquor Control Commission; and
3) Police, Solid Waste and Project Management service requests with costs to be reimbursed by the Ann Arbor Track Club;
RESOLVED, that the Ann Arbor Track Club must:
1) Reimburse the City expenses incurred for all requested City services; and
2) Comply with all City permit requirements and State permits, including provision of liability insurance.