Title
Resolution to Award a Contract to PROCARE Tree Service LLC for Tree Pruning along City Street Rights-of-Way ($91,250.25)
Memorandum
Attached for your review and action is a resolution to approve a $91,210.25 contract with PROCARE Tree Service, LLC, d/b/a CHOP for street tree pruning.
The work completed through this contract continues a multi-phased approach being taken to address the backlog of tree maintenance activities as described in the Urban and Community Forest Management Plan, adopted by City Council in June 2014 (R-14-0696).
Budget/Fiscal Impacts
Funding was made available during the FY2015 budget process, which provided a one-time $1,000,000.00 allocation of general fund surplus to the approved FY15 capital budget for purposes of this project.
The tree pruning activities under this contract are focused on removing large dead, broken, hanging or diseased limbs of trees listed as priority 1 pruning in the tree inventory.
The work under this contract also moves the city towards implementing recommendation #1 of the Urban and Community Forest Management Plan "Implement a proactive routine maintenance program" and furthers the Healthy Ecosystem and Sustainable Systems goals of the City's Sustainability Framework.
The city was divided into four work areas, as detailed in the bid documents, ITB 4360; bidders were able to bid on any or all areas. Bid documents and specifications were distributed electronically to contractors. Two bids were received and opened on December 23, 2014. CHOP, with a bid of $91,250.25 to prune trees in all four areas, was the lowest responsible bidder.
Below is a summary of the work to be completed by CHOP and its impact on the current backlog.
Tree Pruning (Priority 1)
Current Backlog
832 Trees
Chop
419 Trees
Remaining Backlog
413 Trees
City Forestry staff will also be working towards addressing the current backlog of tree pruning. This work is not reflected in the numbers...
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