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File #: 14-1267    Version: 1 Name: 9/15/14 PSA for Engineering Services for Parks & Rec
Type: Resolution Status: Passed
File created: 9/15/2014 In control: City Council
On agenda: 9/15/2014 Final action: 9/15/2014
Enactment date: 9/15/2014 Enactment #: R-14-329
Title: Resolution to Approve Three Three-Year Professional Services Agreements (PSA) for Engineering Services for Parks & Recreation for a Not to Exceed Annual Amount of $150,000.00 per PSA
Attachments: 1. RFP for Engineering Services 2014-2017.pdf
Title
Resolution to Approve Three Three-Year Professional Services Agreements (PSA) for Engineering Services for Parks & Recreation for a Not to Exceed Annual Amount of $150,000.00 per PSA
Memorandum
Attached for your review and action is a resolution to approve Professional Services Agreements with engineering firms to provide design services for capital improvements and renovation projects within the Parks & Recreation system.

Parks & Recreation Services often requires the services of consultants to perform design and engineering work on multiple projects, including, but not limited to, structural engineering work for bridges and retaining walls and to evaluate aging buildings, and civil engineering design of storm water facilities, parking lots and entry roads. Issuing RFPs and selecting consultants for each project individually is labor intensive for both the City and consultants. Pre-qualifying consultants with appropriate experience to perform the work saves valuable staff time and expedites project completion.

Pre-qualifying consultants was initially implemented six years ago to create efficiencies and streamline the process of choosing consultants for a variety of Parks & Recreation design projects on an as-needed basis. It has proven to be very successful. Some of the projects that were completed under prior contracts with pre-qualified engineering firms include structural repairs to the vehicle bridges at Bandemer and Gallup Parks, infrastructure improvements at Buhr Park and Cobblestone Farm, roof replacements at Mack and Veterans Memorial Park Ice Arena, and the recent Gallup Livery renovations.

Request for Proposal (RFP) #907 was released on July 22, 2014, and was advertised on the Michigan Inter-Governmental Trade Network as well as on the City of Ann Arbor Purchasing website. Ten firms submitted proposals. After review of qualifications and interviews, staff selected the following three firms to be qualified for the required ser...

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