Title
Resolution to Approve a Contract with TEL Systems for the Community Television Network's Council Chambers Video Production System Upgrade ($145,650.00)
Memorandum
Attached for your review and action is a resolution authorizing a purchase order to TEL Systems in the amount of $145,650.00 for Community Television Network's (CTN) purchase of audio and video production equipment for the Council Chambers Video Production System.
Funding for this purchase is included in CTN's Capital Equipment Fund in the approved FY2015 budget. Other operational equipment needs have been prioritized and adjusted as a result of this project.
With the upcoming asbestos abatement work scheduled in Council Chambers in November and December 2014, there is an opportunity for CTN to complete much needed updating to the Council Chambers audio and video systems, correct recurring sound quality and wiring issues, and improve the overall effectiveness of the system. Most of the existing video production equipment is more than 10 years old, while the wiring and speakers are more than 20 years old. In addition, when the current system was installed in 2002, the use of wireless devices was not as common as today and newer equipment and wiring have been designed to perform in an environment full of wireless communication signals.
A consultant was previously contracted to re-design the audio system and feedback was solicited from Council and Commission members as to their experience with the system. That feedback as well as public comments which have been compiled over many years regarding concerns and recurring issues with the existing system will be addressed as a result of this purchase. The new/upgraded system will better serve the City of Ann Arbor and the community at large by improving the ability for residents to better see and hear their local government meetings, whether they are sitting in the Council Chambers in person or viewing meetings via cable TV or online.
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