Title
Resolution Authorizing a Contract with Premier Truck Sales & Rental, Inc. for the Rental of Eight Rear-Load Refuse Trucks ($117,200.00)
Memorandum
Please find attached for your consideration a resolution that authorizes a contract with Premier Truck Sales & Rental, Inc. for the rental of eight rear-load refuse trucks for use in the City's yard waste collection.
In the fall, the amount of leafs exceeds the capacity of City's fleet of three side-load compost trucks. Rental trucks are used to meet the peak demand. The rear-load rental trucks have larger capacity than the side-load trucks, resulting in greater efficiency in collection of leafs.
The Fleet and Facilities Unit of the Public Services Area solicited bids for the truck rentals. Four requests were sent out and two vendors were able to supply all eight trucks during the specified time period.
BIDDER COST #TRUCKS TOTAL
Premier Truck Sales & Rental, Inc. $11,880.00 per Truck 8 $95,040.00
Bell Equipment Company $12,000.00 per Truck 8 $96,000.00
Rantoul Truck Center, LLC No Bid / No Trucks Available
Big Truck Rental, LLC No Bid / No Trucks Available
Funds were budgeted and are available in the FY 2015 operations & maintenance budget of the Solid Waste Enterprise Fund.
Included in this resolution is a contingency of $22,160.00 for two additional weeks of rental based on a weekly rental rate of $1,385.00 per truck. The base bid covers a period of eight weeks.
Premier Truck Sales & Rental, Inc. received Human Rights approval on August 22, 2014.
Staff
Prepared by: Thomas A Gibbons, Financial Analyst - Fleet and Facilities Unit
Reviewed by: Matt Kulhanek, Fleet and Facilities Unit Manager and Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor will need to rent rear-load refuse trucks for use in the fall yard waste collection program;
Whereas, Competitive bids were solicited by the Fleet and Facilities Unit of the Public Services Area and Premier Truck Sales & Rental, Inc. was the lowest responsible bidder;
Whereas, Premier Truck Sales & Rental, Inc. received Human Rights approval on August 22, 2014; and
Whereas, Sufficient funds are budgeted in the Public Services Area Solid Waste Enterprise Fund adopted FY 2015 budget;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute a rental contract with Premier Truck Sales & Rental, Inc. after approval as to substance by the City Administrator and as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.