Title
Resolution to Award a Purchase Order to Ellsworth Industries for Aggregate Materials and Haul out of Spoils (Not to exceed $96,390.00)
Memorandum
Attached for your review and approval is a resolution to authorize the purchase of operating materials and spoils removal with Ellsworth Industries for the Field Operations Service Unit, Public Services area for an amount not to exceed $96,390.00.
Funds are available in the Public Services Area, Field Operations Service Unit operations and maintenance budget for FY15.
The materials and spoils removal are for normal maintenance activities such as water main break repairs and street repairs.
In response to bid ITB-4341 for aggregate materials, two companies provided qualifying bids. Ellsworth Industries was determined to be the lowest responsible bidder for MDOT 21aa Limestone, MDOT Plain Rip Rap, MDOT 6a Washed Limestone, 1 x 3 Commercial Limestone, 2NS Sand and Topsoil and spoils removal totaling $96,390.00. The bid tab is attached.
Ellsworth Industries received Contract Compliance approval on July 20, 2014 and Living Wage approval on May 20, 2014.
This agreement is for July 1, 2014 through June 30, 2017 and may be extended for up to three one-year periods, subject to the agreement of both parties and subject to the annual appropriate of funds.
Staff
Prepared by: Matt Warba, Field Operations Assistant Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Public Services Area, Field Operations Unit has funds available in the operations and maintenance budget for the purchase of aggregate materials and spoils removal;
Whereas, Bids were solicited (ITB-4341) and two companies responded;
Whereas, The bids were divided into eight sections with each company having the opportunity to bid on all eight sections;
Whereas, It was determined that Ellsworth Industries was the lowest responsible bidder for MDOT 21aa Limestone, MDOT Plain Rip Rap, MDOT 6a Washed Limestone, 1 x 3 Commercial Limestone, 2NS Sand, Topsoil and spoils removal; and
Whereas, Ellsworth Industries received Contract Compliance approval on July 10, 2014 and Human Rights approval on May 20, 2014;
RESOLVED, That City Council approve the purchase of aggregate materials, spoils removal and fuel surcharge used for maintenance activities with Ellsworth Industries in the amount not to exceed $96,390.00, annually, for the period of July 01, 2014 through June 30, 2017, subject to the annual appropriation of funds;
RESOLVED, That the City Administrator be authorized to renew the agreement for up to three one year periods providing both parties agree to an extension and subject to the annual appropriation of funds; and
RESOLVED, That City Council authorize the City Administrator to take necessary administrative action to implement this resolution.