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File #: 14-1268    Version: 1 Name: 9/15/14 - Removal of Residual Limestone - WTP
Type: Resolution Status: Passed
File created: 9/15/2014 In control: City Council
On agenda: 9/15/2014 Final action: 9/15/2014
Enactment date: 9/15/2014 Enactment #: R-14-328
Title: Resolution to Award a Contract for Removal and Marketing of Water Treatment Plant Residual Limestone to Prolime Corporation, Bid No. ITB-4346 (estimated $249,120.00/yr)
Attachments: 1. sludge hauling ITB 4346.pdf, 2. Prolime ITB-4346 Bid Form.pdf, 3. Prolime ITB-4346 Bid Sheet.pdf, 4. Prolime ITB-4346 Bid Bond.pdf, 5. Prolime ITB-4346 Insurance Form.pdf
Title
Resolution to Award a Contract for Removal and Marketing of Water Treatment Plant Residual Limestone to Prolime Corporation, Bid No. ITB-4346 (estimated $249,120.00/yr)
Memorandum
Your approval is requested to award a three year contract to Prolime Corporation for the removal and marketing of its Water Treatment Services limestone residual.

Limestone residual is generated at the Water Treatment Plant as a result of the water softening process. The limestone residual has been designated an agricultural liming material by the Michigan Department of Agriculture and can be recycled by applying it to farmland. Additionally, it has been approved as a soil ad-mixture to fill gravel pits.

A complete pressing and discharge of residual from one of the filter presses at the Water Plant is termed a "dump". A dump is approximately seven (7) cubic yards and weighs eight (8) tons. The plant produces approximately 2000 dumps per year. At $124.56 per dump the estimated first year contract would be $249,120.00. After the first year, the contract provides for annual adjustments to the unit price based upon 80% of the Consumers Price Index. The estimated three year cost is $747,360.00. The contract also provides for two (2), one year renewal options.

Following bids were received for lime residuals hauling in response to Bid No ITB-4346:

Prolime Corporation $124.56/dump
Stansley Industries $155.00/dump
Synagro $355.00/dump

Staff evaluated the bids and recommends that Prolime Corporation's bid in the amount of $124.56/dump be accepted for removal of residual limestone at the Water Treatment Plant for a total of approximately $747,360.00 over three years. The resolution also authorizes renewal of the agreement for two (2) additional one year periods, with the same terms and conditions, upon approval by the City Administrator.

Funds for the first year of this work are budgeted in the approved FY 2015 Operations and Maintenance Budget of th...

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