Title
Resolution to Approve an Emergency Purchase Order with E.T. MacKenzie to Repair Storm Culvert on Dhu Varren in the Amount of $82,963.00
Memorandum
Field Operations received a report of a depression in the middle of Dhu Varren Road. Upon investigation, it was determined that the existing 54” corrugated storm culvert had deteriorated and storm water flow undermined the road bed causing the depression. In that Dhu Varrren was the planned detour route for the Pontiac Trail road reconstruction project scheduled to begin June 16, 2014, it was necessary to make the repairs immediately. As a result, 65 LF of existing 54” CMP (corrugated metal pipe) between existing manholes on Dhu Varren, was replaced with 54” RCP (reinforced concrete pipe).
Field Operations was able to solicit 2 bids for the repair. The repair included the removal of the failed culvert, installation of a new reinforced concrete pipe, restoration of the roadbed and paved surface. E.T. MacKenzie Company provided a quote for $76,882.60 to remove the failed existing culvert, install a new reinforced concrete pipe, restore the roadbed and restore the paved surface. Evergreen Civil provided a quote of $97,210.00. Higgins Construction declined to bid based on staff availability.
E.T. MacKenzie was authorized to make the immediate repair. During excavation and subsequent repair it was determined the downstream manhole was too small to receive the new pipe, resulting in an increased cost to the original scope and cost of the repair.
Funding for the repair is available from the Storm Water Capital Maintenance Budget.
Field Operations Unit of the Public Services Area submitted an emergency authorization request to the City Administrator requesting approval to expend $76,882.60 with E.T. MacKenzie Company to expedite emergency replacement of the failed corrugated storm water culvert. The City Administrator granted permission on June 10, 2014 . As provided in City Code 1:315, approval of the emergency purchase order is recommended.
E.T. MacKenzie received Contract Compliance approval on May 05, 2014, Living Wage Compliance approval on March 31,2014 and Conflict of Interest approval on March 03, 2014.
Staff
Prepared by: Matt Warba Field Operations Assistant Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Field Operations received a report of a depression in Dhu Varren road and upon inspection determined that the corrugated storm culvert had deteriorated causing a deterioration of the roadbed necessitating an immediate repair;
Whereas, Dhu Varren road is designated as the detour route for the re-construction of Pontiac Trail set to begin on June 16, 2014;
Whereas, Field Operations was able to solicit 2 bids with E.T. MacKenzie Company being the lowest responsible bidder in the amount of $76,882.60;
Whereas, During the course of the repair it was determined that additional work was needed to tie the new pipe into the existing downstream manhole increasing the total cost of the project to $82,963.00;
Whereas, The City Administrator approved Field Operations request for an emergency purchase order on June 10, 2014 as required by City Coode 1:315;
Whereas, Funding for the emergency purchase order is available in the Storm Water Capital Maintenance Budget; and
Whereas, E.T. MacKenzie Company received Contract Compliance approval on May 05, 2014, Living Wage Compliance approval on March 31,2014 and Conflict of Interest approval on March 03,2014;
RESOLVED, That the City Council approve the emergency Purchase Order for E.T. MacKenzie Company not to exceed $82,963.00.