Title
Resolution to Authorize a Contract with Cadillac Asphalt, LLC for the Water Utilities Street Repair Program ITB-4332 ($344,600.00/year)
Memorandum
Attached is a resolution to authorize a contract with Cadillac Asphalt, LLC for street repairs where watermains, storm and sanitary sewers were repaired as part of the Water Utilities Street Repair Program.
Resolution to authorize a contract with Cadillac Asphalt, LLC for the Water Utilities Street Repair Program ITB-4332 ($344,600.00/year). Sufficient funds are available in The Public Services Area, Field Operations Unit, Water Supply, Sewage Disposal System and Stormwater System's FY15 operation and maintenance budgets.
Each year the City performs maintenance to the watermains, storm and sanitary sewers that requires street repairs when the work is complete. During the cold season, the City also experiences a number of major watermain breaks that require extensive repairs. The Public Services Area, Field Operations Unit does not have the equipment or the personnel to perform these types of street repairs. These repairs often involve the replacement of the concrete base or the concrete street surface.
City staff prepared Invitations to Bid and published them on BidNet. Two bids were received, Barrett Paving Materials $ 361,625.00/year and Cadillac Asphalt, LLC
$ 344,600.00/year. Cadillac Asphalt, LLC was the lowest responsible bidder.
Cadillac Asphalt, LLC received Contract Compliance and Living Wage approvals on May 22, 2014.
Staff
Prepared by: Matt Warba, Field Operations Assistant Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Each year the City performs maintenance to the watermains, storm and sanitary sewer systems that requires street repairs that often involve the replacement of the concrete base or the concrete street surface;
Whereas, Repairs of watermains, storm and sanitary sewers necessitate street cuts and the streets need to be restored properly;
Whereas, During the cold season the City experiences a number of major watermain breaks that may require extensive repairs;
Whereas, It is not cost effective for the Public Services Area, Field Operations Unit staff to repair streets after watermain breaks so the services of paving contractors are used for these street repairs;
Whereas, Staff prepared Invitations to Bid (ITB-4332) and published them on BidNet and Cadillac Asphalt, LLC was the lowest responsible bidder ($344,600.00/year);
Whereas, Sufficient funds are available in the FY15 Public Services Area, Field Operations Unit, Water Supply System, Sewage Disposal System and Stormwater System operation and maintenance budgets; and
Whereas, Cadillac Asphalt, LLC received Contract Compliance and Living Wage approvals on May 22, 2014;
RESOLVED, That City Council accepts the bid of Cadillac Asphalt, LLC for street repairs of watermain, storm and sanitary sewers in accordance with ITB-4332;
RESOLVED, That the City Administrator be directed to enter into a contract agreement in accordance with this resolution with Cadillac Asphalt, LLC for $344,600.00/year for three (3) years with three (3) one-year renewals subject to the annual appropriate of funds;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract in accordance with this resolution beginning July 08, 2014; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.