Title
Resolution to Approve an Emergency Purchase Order Increase with Barrett Paving Materials in the amount of $12,815.00
Memorandum
Field Operations competitively bid UPM (High Performance Cold Patch) ITB-4298 in August 2013; Barrett Paving Materials was the successful bidder. On October 7, 2013 City Council approved R-13-312 authorizing the purchase of U.P.M. High Performance Cold Patch material for an amount not to exceed $116,500.00.
Due to extreme prolonged cold temperatures experienced in the 2013-2014 winter season, the City's roads have experienced greater than average deterioration requiring an increased usage of UMP for patching activities and a higher than average number of frozen water service repairs. Due to the increased patching activities the original purchasing authority for UPM of will be exhausted prior to June 30, 2014.
Budget/Fiscal Impact
Due to the severity of the winter a supplemental budget appropriation was approved by City Council on May 19, 2014 via #R-14-161 to address additional operational expenses and infrastructure damages. The City maintains a fund balance in the Major and Local Street Fund for emergency conditions and unusual circumstances. In addition, the City received $461,171.49 in emergency road funding from the State of Michigan.
Field Operations submitted an emergency purchase request to the City Administrator for additional purchasing authority in the amount of $12,815.00 that was granted on June 05, 2014. As required by City Code 1:315, the reporting/approval of the emergency purchase order is being reported.
Barrett Paving Materials received Contract Compliance approval on April 9, 2014 and Living Wage approval on April 30, 2014.
Staff
Prepared by: Matt Warba Field Operations Assistant Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Extreme prolonged cold temperatures resulted in an increased volume of ...
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