Title
Resolution to Approve Contract With Recycle Ann Arbor for Solid Waste Student Move-Out Services ($35,000.00/yr)
Memorandum
Prior to the implementation of automated trash carts in 2004, the City would incur significant costs collecting curbside trash from off-campus student neighborhoods during student move-out times. In 2007, the City began offering a staffed drop-off location at the corner of Tappan and Oakland during student fall and spring moves. The site is also used to collect reusable items (through organizations such as the Salvation Army, Kiwanis, or the Reuse Center), bulky metal items, and recyclable materials.
Through RFP #896, the City requested proposals for three years of complete move-out solid waste services including staffing the site, providing roll-off container service, and providing reuse options. Recycle Ann Arbor was the only responder. The proposal meets or exceeds the City’s requirements.
Recycle Ann Arbor will provide solid waste services during Student Move-Out for July 1, 2014 through June 30, 2017, subject to the availability of funding in the FY16 and FY17 budgets. The total annual amount is $35,000.00 and will be funded from the Solid Waste Fund.
Staff
Prepared by: Tom McMurtrie, Systems Planning Unit
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City realized significant savings and gains in efficiencies when it moved to the automated collection for curbside trash in 2004, limiting residents to the amount of trash that could fit inside their trash carts;
Whereas, The City began offering supplemental collection drop-off spots during student move-out periods in 2007;
Whereas, The single staffed collection location that has been in place since 2007 has worked effectively for both the City and for residents;
Whereas, Staff issued RFP #896 to solicit proposals for operating the entire program, including staffing the site, providing roll-off container service, and providing reuse options, for a three-year period starting July 1, 2014 through June 30, 2017;
Whereas, Recycle Ann Arbor was the sole company to provide a response to RFP #896;
Whereas, A three member committee comprising of two Systems Planning staff and one Field Operations Solid Waste staff reviewed the proposal and recommended awarding the contract to Recycle Ann Arbor; and
Whereas, Recycle Ann Arbor received Human Rights approval on August 7, 2013 and Living Wage approval on May 12, 2014;
RESOLVED, That City Council authorize a contract with Recycle Ann Arbor for the Solid Waste Student Move-Out services for a three-year period starting July 1, 2014 through June 30, 2017, subject to the availability of funding in the FY16 and FY17 budgets;
RESOLVED, That Recycle Ann Arbor be paid in accordance with the fee proposal that was submitted with RFP #896 for services provided, for an estimated total annual amount of $35,000.00;
RESOLVED, That the Mayor and City Clerk be authorized to sign this contract approved as to form by the City Attorney and approved as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take any additional steps necessary to implement this contract.