Title
Resolution to Approve the Purchase of One Police Detective Vehicle from Berger Chevrolet (Oakland County Cooperative Purchasing Contract $26,750.00)
Memorandum
The attached resolution authorizes the purchase of one 2014 Chevrolet Impala for a total of $26,750.00 from Berger Chevrolet, Grand Rapids, Michigan.
The City's labor contracts with the Ann Arbor Police Officers Association and the Ann Arbor Police Supervisors require that vehicles used by their members will not be driven more than 80,000 miles or 6 years, whichever comes first.
The police detective vehicle listed on this resolution will replace a vehicle that will have reached the 80,000 miles limit in the next year.
The Police Unit of the Safety Services Area requires that the fleet of detective vehicles consist of a variety of makes, models, and body styles. The fleet includes cars, pickups, and SUVs. To maintain the variety of vehicles needed in this operation, the Fleet & Facility Unit develops a list of vehicles that were awarded a contract under one or more of the cooperative purchasing programs from the State of Michigan, Macomb County, and Oakland County. The list is given to the Police Department and their staff selects vehicles from it that fit their needs. Although green house gas emissions and fuel economy is a major factor in the decision, maintaining a diverse fleet of detective vehicles is the overriding factor in choosing vehicles for this operation.
This purchase follows the guidelines of the City's Green Fleet Policy to reduce the amount of fuel used and to pay a premium for "greener" vehicles if necessary.
The Fleet and Facilities Unit reviewed the bids of the Cooperative Purchasing Programs of the State of Michigan, Oakland County, and Macomb County. Berger Chevrolet was the lowest responsive bidder to Oakland County.
Adequate funds for this purchase have been budgeted in the Fleet Services budget for fiscal year 2014.
Berger Chevrolet received Human Rights approval on March 3, 2014.
Staff
Prepared by: Thomas A Gibbons, Financial Analyst Fleet & Facility Unit
Reviewed by; Matthew J. Kulhanek, Fleet & Facilities Manager and Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Fleet and Facilities Unit needs to purchase a replacement vehicle for the City's fleet;
Whereas, Berger Chevrolet, Grand Rapids, MI, is the lowest responsive bidder to the Oakland County Cooperative Bid program; and
Whereas, Berger Chevrolet received Human Rights approval on March 3, 2014;
RESOLVED, That City Council approve the issuance of a purchase order to Berger Chevrolet for the purchase of one 2014 Chevrolet Impala for a total amount of $26,750.00;
RESOLVED, That funds for this purchase come from the 2014 Motor Equipment budget with funds to be available without regard to fiscal year;
RESOLVED, That the vehicle being replaced (nos. 0406) be sold at the next City vehicle auction; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.