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File #: 14-0183    Version: 1 Name: 3/3/14 - Amendment to Fischbeck, Thompson, Carr & Huber, Inc.
Type: Resolution Status: Passed
File created: 3/3/2014 In control: City Council
On agenda: 3/3/2014 Final action: 3/3/2014
Enactment date: 3/3/2014 Enactment #: R-14-077
Title: Resolution to Approve Second Amendment to Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. for General Civil Engineering Services ($148,176.00)
Attachments: 1. Resolution R-11-227.pdf
Title
Resolution to Approve Second Amendment to Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. for General Civil Engineering Services ($148,176.00)
Memorandum
This is to recommend approval of the attached resolution authorizing a second amendment to the Professional Services Agreement with Fishbeck, Thompson, Carr & Huber, Inc. (FTCH) for additional civil engineering services.
 
The original professional services agreement with FTCH was approved by City Council in June 2011 (see attached resolution R-11-227) for $85,000.00 plus $35,000.00 in contingencies to provide civil engineering support to the City of Ann Arbor Project Management Services Unit.  The first amendment to the agreement in November of 2013 utilized the contingency amount ($35,000) to allow FTCH to survey and begin design work for the Scio Church Sidewalk.
 
The attached resolution recommends a second amendment of $148,176.00 (total agreement amount of $268,176.00) to provide the following:
 
Evaluation and Design of Urgent Sanitary Repairs on Huron Street
The amendment includes $97,547.00 for design of urgent repairs to the sanitary sewer pipes and structures in Huron Street near the intersections of Glen Street and Zina Pitcher. The existing sanitary structures need to be reconstructed and the pipes need to be repaired and lined. The limited video surveillance available indicates that a 30-foot deep manhole in Zina Pitcher has badly deteriorated on one side and is in need of replacement to prevent impacts on the overlying roadway and to sanitary sewer service in the area.
 
FTCH is qualified to provide engineering services for this emergency repair project. FTCH has worked directly with UM on steam tunnel repairs and road work on East Huron Street extending from Zina Pitcher Plaza through Glen Avenue. FTCH has coordinated directly with UM AEC, UM Power Plant & Facilities, MDOT and the City on nearby work and has detailed knowledge of the underground utilities and uniquely understands the high pedestrian and vehicular traffic environment and need for thorough maintenance of traffic staging in this area. FTCH already has a topographic survey covering a portion of the work area along with soil boring information and experience with the road sections in this work area. FTCH has also successfully completed other expedited projects that required coordination with these stakeholders.
 
Scio Church Road and Barton Drive Sidewalk Gaps
The amendment also includes $50,629.00 to complete the design of the Scio Church Road and Barton Drive Sidewalk Gaps project.  
 
In July 2013, City Council authorized $15,000.00 for City staff to prepare a preliminary design and cost estimate for the addition of new sidewalk along Barton Drive as a special assessment project (R-13-238).  In December 2012 and November 2013, City Council appropriated a total of $50,000.00 for the design of a sidewalk along Scio Church Road (Delaware Drive to South Maple Road) as a special assessment project (R-12-525 and R-13-344).  Together these two projects appropriated $65,000.00 from the General Fund to provide engineering design.
 
Staff intends to apply for $200,000.00 of Federal Funds to offset the local share and special assessment costs for the Barton and Scio Church sidewalk projects.  With this Amendment, FTCH would prepare the plans and specifications to MDOT specifications as required to obtain these Federal Funds.  
 
Summary
The attached resolution authorizes a second Amendment to the Professional Services Agreement for a total contract amount of $268,176.00.
 
FTCH received Human Rights approval on July 30, 2013.  Employees working on this project will be paid living wages per the contract requirements.
 
The amendment will be funded from the approved sanitary sewer capital budget for the emergency sewer repairs and from the previously approved project budgets for Barton and Scio Church Sidewalk Gap Projects, in which sufficient funds exist.  
Staff
Prepared by:  Nick Hutchinson, P.E., City Engineer
Reviewed by:    Craig Hupy, Public Services Area Administrator
Approved by:    Steven D. Powers, City Administrator
Body
Whereas, Fishbeck, Thompson, Carr & Huber, Inc. has an existing professional services agreement with  the City to provide civil engineering support to the Project Management Services Unit;
 
Whereas, Civil engineering services are required for the design of urgent repairs to the sanitary sewer within Huron Street near Glen Street and Zina Pitcher;
 
Whereas, Civil engineering services are required to design and obtain Federal Funds to help fund the construction of the Barton Drive and Scio Church Sidewalk Gap projects;
 
Whereas, Fishbeck, Thompson, Carr & Huber, Inc. has demonstrated the required experience, personnel, and competitive fees to provide quality design engineering services for these projects;
 
Whereas, Fishbeck, Thompson, Carr & Huber, Inc. received Human Rights approval in July 2013 and complies with the Living Wage Ordinance; and
 
Whereas, Funding for this amendment is available in the approved sanitary sewer fund capital budget ($97,547.00) and the previously established Barton and Scio sidewalk project ($50,629.00) budgets;
 
RESOLVED, That the City Council authorizes a second amendment to the professional services agreement with Fishbeck, Thompson, Carr & Huber, Inc. in the amount of $148,176.00, for a total agreement amount of $268,176.00, for design engineering services;
 
RESOLVED, That City Council approve a contingency of $10,000.00 to finance change orders to be approved by the City Administrator, to be available until expended without regard to fiscal year;
 
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said amendment after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
 
RESOLVED, That Council authorize the City Administrator to take necessary administrative actions to implement this resolution.