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File #: 14-0209    Version: 1 Name: 3/3/14 Approve Contract with Best Asphalt for Clinton Park
Type: Resolution Status: Passed
File created: 3/3/2014 In control: City Council
On agenda: 3/3/2014 Final action: 3/3/2014
Enactment date: 3/3/2014 Enactment #: R-14-073
Title: Resolution to Approve a Contract with Best Asphalt to Rebuild the Tennis and Basketball Courts at Clinton Park ($133,843.00)
Attachments: 1. Clinton Park Specifications for Council
Title
Resolution to Approve a Contract with Best Asphalt to Rebuild the Tennis and Basketball Courts at Clinton Park ($133,843.00)
Memorandum
Attached for your review and action is a resolution to approve a $133,843.00 contract with Best Asphalt to rebuild the tennis and basketball courts at Clinton Park.

The City has been making improvements to existing tennis and basketball courts that are in disrepair. The Clinton Park courts were first constructed in 1966 and were repaved in 1987 to repair cracks. The court surface has multiple cracks, and the base is in disrepair and requires a complete rebuild. Additionally, the courts were undersized when they were originally constructed, and this improvement will bring the tennis courts to regulation size with adequate safety buffers.

Two neighborhood public meetings were held in September 2012 to discuss the improvements. Additionally, the Park and Recreation Open Space Plan notes these Clinton Park improvements as an action plan item for 2013. In 2013, the project was sent out for bid, but only one construction company bid on the project, so the decision was made not to award a contract. At that time there was not enough time to rebid the project and get it built in 2013. Hence, it was rebid in January, 2014, with anticipated construction in Spring/Summer of 2014.

Five bids were received by the City for this project in response to ITB 4317:

Best Asphalt $133,843.00*
Pavex Corporation $138,499.00
Nagle Paving $148,462.25
Terra Firma $169,276.51
DMC $230,803.00

*Lowest responsible bidder.

Staff is recommending awarding a contract to Best Asphalt in the amount of $133,843.00 for improvements to Clinton Park. A 10% construction contingency ($13,384.00) is requested to cover potential contract change orders to be approved by the City Administrator. It is requested that a $147,227.00 contract and contingency amount be approved for the life of the project without regard to fiscal year. Funding is available in the ...

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