Title
Resolution to Approve Emergency Increase to the Ellsworth Industries Purchase Order by $44,702.00
Memorandum
Field Operations competitively bid aggregate materials ITB 4238 in May 2012. Ellsworth Industries was the successful bidder.
Due to the extreme cold of the 2013-2014 winter season, the City has experienced a greater than average number, scope and magnitude of water main breaks city-wide. Due to the increased number of repairs, the original purchasing authority for aggregate materials of $41,683.00 was exhausted.
Field Operations submitted an emergency purchase order increase request to the City Administrator that was granted on February 14, 2014. As required by City Code 1:315, the reporting/approval for the emergency authorization is being reported.
Ellsworth Industries received Contract Compliance approval on July 03, 2013 and Living Wage approval on April 08, 2013.
Funds in the approved Public Services Area, Field Operations Service unit, Storm Water, Water and Sanitary Operation and Maintenance budgets were utilized for the emergency purchase. Upon a complete review of expenditures and system needs due to the unusually difficult winter season, Public Service will return to Council to approve the necessary budget adjustments.
Staff
Prepared by: Jody Caldwell, Field Operations Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, Extreme cold during the 2013-2014 winter season has resulted in the City experiencing a greater than average number, scope and magnitude of water main breaks city-wide;
Whereas, The City Administrator approved Field Operations request for an emergency purchase order increase on February 14, 2014 as required by City Code 1:315;
Whereas, Funding for the emergency purchase order increase is available in the storm water, water, and sanitary operation and maintenance budgets,
Whereas, Ellsworth Industries was the successful bidder of aggregate materials (ITB 4238); and
Whereas, Ellsworth Industries received Contract Compliance approval on July 03, 2013 and Living Wage approval on April 08, 2013;
RESOLVED, That City Council approve the emergency purchase order increase in the amount of $ 44,702.00 to Ellsworth Industries under the existing agreement for aggregate materials.