Title
Resolution to Approve an Agreement with the Michigan Department of Transportation for the I-94 Business Loop and South Maple Road Resurfacing Project ($301,600.00)
Memorandum
Attached for your review and approval, please find a resolution to approve an agreement between the City of Ann Arbor and the Michigan Department of Transportation (MDOT) for the resurfacing of the I-94 Business Loop (Huron Avenue and Jackson Avenue from Main Street to I-94), and a portion of South Maple Road (from Jackson Avenue to West Stadium Boulevard).
The agreement is required as the City is required to contribute 12.5% of the funding to the resurfacing of the I-94 business loop ($198,700.00). In addition to this, MDOT has agreed to include the resurfacing of the portion of South Maple Road (City-owned street) described above as part of the project. The South Maple portion of the project will be 100% funded by the City of Ann Arbor ($102,900.00). (See attachment.)
Funds for this project are available in the approved Street Millage Fund capital budget.
Construction
MDOT plans to perform the construction work for this project in the spring and summer of 2014. The project will proceed in phases, in such a manner that lane closures will be limited to individual sections of the roadway at any given time. Miller Avenue will be used as the official detour route for outbound traffic.
Public Communication
Because this is a State-managed project, MDOT will be responsible for notifications and public communication. City staff will work with MDOT to help keep residents and commuters informed of the project as it proceeds through the various stages of construction.
City-State Agreement
One requirement for this type of project is that the City enter into an agreement with the State of Michigan stipulating the funding split and other rights and responsibilities of the parties. It is the same form of agreement that we have used on local federally funded projects.
See the attachment to this Resolution titled (Cost Share Breakdown.pdf) for a complete breakdown of the City and State shares for the projects.
MDOT will award the contract and act as the project manager for the project.
Staff
Prepared by: Nicholas Hutchinson, City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The Michigan Department of Transportation (MDOT) will be resurfacing the I-94 Business Loop (Main Street to I-94) and South Maple Road (Jackson Avenue to West Stadium Boulevard);
Whereas, The City of Ann Arbor is required to contribute 12.5% to the project cost for the I-94 Business Loop (State owned), and 100% for the project cost for the South Maple Road resurfacing (City owned);
Whereas, The City of Ann Arbor's share of the total project cost is estimated to be $301,600.00; and
Whereas, Funds for this project are available in the approved Street Millage Fund capital budget;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute contract number 13-5459 with the Michigan Department of Transportation for the I-94 Business Loop and South Maple Road Resurfacing Project, following approval as to substance by the City Administrator and approval as to form by the City Attorney;
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this project, including issuing temporary Traffic Control Orders for the project limits, associated side streets, and detour routes as necessary, including parking prohibition as needed in excess of 1 block and/or 90 days; and
RESOLVED, That Council authorizes the City Administrator to take necessary administrative actions to implement this resolution.