Title
Resolution to Approve a Purchase Order with SEHI Computers for FY2014 PC Replacement Program (NTE $85,000.00)
Memorandum
The attached resolution seeks approval to issue a purchase order to SEHI Computers for the purchase of personal computing equipment for the FY2014 PC Replacement Program.
In April 2012, the City issued ITB 4197 seeking competitive bids for the purchase of replacement computer systems. SEHI was selected as the lowest responsible bidder for its pricing, technology quoted, use of green technologies, power management technologies and its ability to meet required bid specifications. City Council Resolution R-12-149 approved the bid award and purchase authorization for the scheduled FY2012 and FY2013 PC Replacement Program.
Bid pricing under the terms of ITB 4197remains valid until December 2013 and ITSU is seeking authorization of issuance of a purchase order, under the existing bid terms, for the FY2014 PC Replacement Program. A project budget has been developed that includes the purchase of a minimum of 60 desktops and 20 laptops for a proposed cost of $75,648.00. A project contingency of 12% or $9,351.20 is included in the requested not to exceed amount of $85,000.00.
Funding for replacement of the City’s computers was budgeted and approved in the FY2014 Information Technology Services Unit budget.
SEHI Computers received current Human Rights approval on July 2, 2013 and complies with the City living wage requirements.
Staff
Prepared by: Paul Fulton, Manager, Information Technology Services Unit
Reviewed by: Tom Crawford, Financial Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The City of Ann Arbor requires that efficient and interoperable technology be maintained for public safety and government agencies, allowing for the effective delivery of City services;
Whereas, The City issues ITB 4197 in 2012 seeking 3-fiscal yr competitive pricing for the purchase of replacement comput...
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