Title
Resolution to Award a Construction Contract to E. T. MacKenzie Co. ($ 965,990.00, Bid No. ITB-4293) for the Forest Avenue Improvements Project
Memorandum
Attached for your review and approval is a resolution to award a construction contract to E. T. MacKenzie Co. in the amount of $965,990.00 for the Forest Avenue Improvements Project.
Currently Forest Avenue from S. University Ave. to Hill Street is in need of several improvements. The street pavement is in poor condition and it is in need of repaving. The existing water main between Willard Street and Hill Street is also in poor condition and undersized. This project will replace the existing 6-inch water main with approximately 600 feet of new 12-inch ductile iron water main.
Also included in this project is the installation of Storm water Management System which will allow rainwater to collect in a stone reservoir located under the street surface and infiltrate back into the ground, thereby removing flow from the City's storm sewer system. The project will also include the reconstruction of the street, replacement of the curb and gutter, and replacement of curb ramps and some sidewalk. In addition, renovations and improvements are planned for the Forest Street Plaza.
Plans and specifications were distributed electronically to contractors, subcontractors, and suppliers. Five bids were received and opened on May 31, 2013. The lowest responsible bid is from E. T. MacKenzie Co. of $ 965,990.00.
The construction of the project is scheduled to begin in August of 2013 and to be completed in October of 2013. Accommodations for student move-in have been included in the project specifications.
The total cost of the project is estimated at $ 1,257,000.00. This project is being funded by the approved Water Fund capital budget ($ 185,000.00), Street Resurfacing Millage Capital budget ($ 543,937.00), Developer Contributions (Zaragon Place and 601 Forest Ave. $ 78,063.00), which is available in the Parks Memorials and Contribution Fund and the Storm Water Capital Fund ($ 450,000.00), the latter of which will be repaid as a loan to the State Revolving Fund (SRF). It is anticipated that the City will receive 50% loan forgiveness on this project for the water quality improvements in the storm system.
The Water Resources Commissioner will be assessing the City over a maximum of 20 years for the Storm water related portion of this project. The reimbursement of the WCWRC will be paid over the financing period, with installments not to exceed $27,320.00 per year. The first payment is included in the approved Storm Water Fund Capital budget for FY 14.
E. T. MacKenzie Co. received Human Rights approval on April 8, 2013. The contractor employees on this project will be compensated in accordance with the City of Ann Arbor Living Wage Ordinance.
Staff
Prepared by: Nicholas Hutchinson, P.E., Interim Project Management Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Steven D. Powers, City Administrator
Body
Whereas, The pavement on Forest Avenue from S. University Ave. to Hill Street is in poor condition and is need of repaving;
Whereas, The existing water main between Willard Street and Hill Street is in poor condition and undersized, and must be replaced prior to reconstructing the street;
Whereas, The public plaza in the area is in need of renovation and improvements;
Whereas, It is necessary to install a Storm Water Management System at Forest Avenue prior to reconstructing the street to address Chapter 63 storm water detention requirements and provide improvements to storm water quality as required by the City's NPDES storm water permit;
Whereas, This project is included in the City's Capital Improvement Plan;
Whereas, Funding for this project is included in the approved water, storm, parks memorial and contribution and street millage fund capital budgets;
Whereas, Competitive bids were received by the Procurement Unit on May 31, 2013 and E. T. MacKenzie Co. of Grand Ledge, MI was the lowest responsible bidder at $965,990;
Whereas, It is now necessary to enter into a Contract with E. T. MacKenzie Co. company for the construction of the Forest Avenue Improvements Project; and
Whereas, E. T. MacKenzie Co., Inc. received Human Rights approval on April 8, 2013 and complies with the Living Wage Ordinance;
RESOLVED, That a contract in the amount of $965,990.00 be awarded to E. T. MacKenzie Co. for the construction of the Forest Avenue Improvements Project (Bid No. ITB-4293);
RESOLVED, That a contract contingency amount of $100,000.00 be established and that the City Administrator be authorized to approve additional change orders to the construction contract with E. T. MacKenzie Co. not to exceed $100,000.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator;
RESOLVED, That the City makes the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended, that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.