Title
Resolution to Approve Street Closings for the 2013 Ann Arbor Art Fairs - July 16 at 7:00 A.M. Through July 21, 2013 at 12:00 P.M.
Memorandum
The 2013 Ann Arbor Art Fairs are scheduled for July 17-20, 2013. This resolution is for the street closings and related services provided to the sponsors of this annual event. The event is sponsored by six separate organizations, each covering separate but adjacent portions of downtown Ann Arbor. These six areas form the "fair" and are perceived as a single event.
The following are the fees for the 2013 fairs:
Ann Arbor Street Art Fair $ 7,912.00
S. University Area Association 13,274.00
State Street Art Fair 20,428.00
Michigan Guild/MSAA 15,927.00
Washtenaw Non-Profits 300.00
The fees were calculated by estimating the cost to the City to handle the event and assessing each group a charge based on their percentage of the total right-of-way being closed.
Each organization will be providing insurance in accordance with the City's requirements for use of the public right-of-way.
Coordination of the Event
This event is coordinated through the Mayor's Art Fair Committee so that it will run smoothly and be successful. Attached are communications from the Fair Associations and the Washtenaw Non-Profits requesting the street closings, including maps, and related services. In addition, the Washtenaw Non-Profits are requesting that fee be retained at the 1997 fee schedule ($300.00) for their organization.
The Art Fair is regulated and addressed in a long list of resolutions and ordinances.
• The City Council established the Mayor's Committee on Street Art Fairs in 1979 by Resolution R-101-3-79 and charged this group with the coordination of the event and with advising Council on matters relating to it. The committee was redefined by Resolution R-47-2-97 on February 3, 1997 and a separate steering committee established for consideration of long-term policies.
• Resolution R-46-2-97 of February 3, 1997 addressed the relationship of the Michigan Guild of Artists and the Main Street Area Association in right-of-way coverage in the Main Street area, with the Guild occupying the street and the Association the sidewalks.
• Resolution R-516-12-01 addressed the relocation of the Ann Arbor Street Art Fair to the area around Burton Tower, and was passed December 3, 2001.
Regulation of the Event
In addition, the following list of resolutions and ordinances apply specifically to the Art Fair, and are either granted each year by Council Resolution or permanently in-place by previous action:
1. Annual Resolution: Street Closings/Temporary Outdoor Sales in R.O.W.
Designates street closings to allow temporary outdoor sales within the public right-of-way. Resolution required by Chapter 47 (Streets and Sidewalks), Section 4:2(3). Designates restricted parking areas (if any). This is the resolution before you.
The rate used in charging the Art Fairs for sidewalk and street occupancy is designed each year only to cover the cost of City services provided. This is not a special waiver per se, but is an accommodation to recoup only the direct costs to the City.
2. Annual Resolution: Alcohol Consumption
Recommends approval of temporary outdoor alcoholic beverage service for the Art Fair for specific businesses as approved by the Police Department. Authority for this resolution comes from Chapter 109 (Liquor), Section 9:75.
3. Permanent Resolution Allowing Temporary Outdoor Sales on Private Property
This resolution, approved March 21, 1994, and revised May 4, 1998 by resolution R-216-5-98 covers all subsequent Art Fairs. The resolution allows private property areas adjacent to street closing areas in #1 above to be used for temporary outdoor sales. Authority for this resolution comes from Chapter 55 (Zoning), Section 5:10.15(2)(h). The resolution sets specific standards for emergency access, booth material, etc. on the private property.
4. Off-Street Parking (Chapter 59, Section 5:166)
Waives restriction against front open space parking during Art Fair upon obtaining a permit from City. Incorporated in the City Code of Ordinances.
5. Permanent Resolution - Solicitors/Peddlers (Chapter 79, Section 7:73)
Restricts this activity within the Art Fair area and in the general vicinity. Original resolution was passed in 1981 and incorporated into the City Code of Ordinances. An amended version of the resolution was approved by City Council in 2009 (R-09-048) designating the restricted area.
6. Fire Regulations
Several sections of the Fire Prevention Code are allowed exceptions specifically for Art Fair, including fire lane width, hydrant obstructions, and restrictions on open flame. Authority for these allowances comes from Chapter 111 (Fire Prevention), Section 9:105.
7. Temporary Wiring
Temporary wiring is permitted under the authority of the National Electrical Code, Chapter 100 (NFPA 70, Section 305) and in accordance with guidelines developed by Planning & Development Services.
8. Permanent Resolution - Sidewalk Occupancy Permits (Chapter 47, Section 4:14
City Council may determine by resolution that on certain dates congestion in the City or part of the City will be too great to permit sidewalk occupancy permits and permits shall not be issued for those dates and times. In 2009, City Council approved a resolution (R-09-048) that permanently restricts the issuance of these permits within the designated area during the Art Fair.
It is recommended the Mayor and City Council approve the street closing resolution for the 2013 Art Fairs.
Staff
Prepared by: Debra Williams, Management Assistant
Reviewed by: Sumedh Bahl, Community Services Area Administrator
Body
Whereas, The 2013 Ann Arbor Art Fair dates are July 17 through 20, 2013 and the four Art Fair organizations, the Main Street Area Association and the Washtenaw Non-Profits have requested street closings and related services from the City to permit a successful event;
RESOLVED, That City Council approve the following streets be closed, barricaded, and parking be prohibited from Tuesday, July 16 at 7:00 A.M. through Sunday, July 21 at 12:00 P.M. for the 2013 Ann Arbor Art Fair:
· LIBERTY STREET from S. Ashley to S. State Street; Ashley Street, Fourth Avenue, Fifth Avenue and Division Street will remain open to through traffic. The Washtenaw Non-Profits will occupy Liberty Street between Fifth Avenue and 200 feet west of Division Street.
· NORTH UNIVERSITY from Fletcher to S. State Street.
· THAYER STREET, from North University, including the North University intersection, to East Washington.
· EAST WASHINGTON STREET from S. State Street to Fletcher
· S. MAIN STREET from the south side of Huron Street to the north side of William Street; Huron, Washington, and William Streets will remain open to traffic.
· S. STATE STREET from E. Washington Street to South University Street; S. State Street to be closed from Madison to South University Streets except for local and shuttle bus traffic.
· SOUTH UNIVERSITY from State to Forest.
· EAST UNIVERSITY from South University Avenue to Willard Street. Booth sections will be stored on the sidewalk at the intersection of East and South University.
· CHURCH STREET from Willard Street to the entrance of the University of Michigan Church Street parking structure.
· MAYNARD STREET from Liberty Street to Jefferson. In regard to this area:
1. The Maynard Street exit/entrance to the parking structure will be closed in order to relieve vehicle congestion in the area and to ensure pedestrian safety.
2. A barricade will be located at the north edge of the parking lot entrance to the Betsey Barber Dormitory and will be staffed by Art Fair members.
· JEFFERSON from Maynard Street to Thompson.
· WILLIAM STREET from State Street to Thompson. The barricade at Thompson will be staffed by Art Fair members at all times.
· THOMPSON from Liberty Street to the parking structure entrance/exit.
RESOLVED, That parking is prohibited on both sides of Tappan between South University to facilitate AATA shuttle bus service and operations;
RESOLVED, That the City grants the requests of the Art Fair organizations, the Main Street Area Association, and the Washtenaw Non-Profits as outlined in the communications to the Mayor and City Council; and
RESOLVED, That the City Council reduce fees to $300.00 for the portion of Liberty Street occupied by the Washtenaw Non-Profits.